Event and Emergency Services Contracts

The Commonwealth of Massachusetts, through the Massachusetts Emergency Management Agency (MEMA), is seeking vendors to provide event and emergency feeding services under a 10-year rolling enrollment contract, with potential 2-year extensions. The procurement includes three service categories: Food Services, Field Services, and Sanitation Services. MEMA requires a full-service caterer capable of serving 10 to 500 individuals per day on short notice and for extended periods on a 24/7 basis. Vendors must demonstrate qualifications, set-up timeframes, geographic coverage, sample menus, and references. Bids will be evaluated based on qualifications, response time, menu variety, references, and commitment to supplier diversity, which accounts for up to 10% of the total score. The specific quantities, response deadlines, award dates, and contract terms are not provided.

The contract allows for the use of federal funds and requires bidders to offer prompt payment discounts. Participation in the Commonwealth's Supplier Diversity Program, including spending commitments with certified minority-owned, women-owned, and service-disabled veteran-owned businesses, is a key evaluation factor. The contract value is not specified, as usage will depend on the occurrence of events requiring field catering services. The Commonwealth makes no guarantees of purchase, but will seek quotes from eligible vendors for each event, with the exception of immediate need situations.