FY24 DHS SS DRS EVV System

The State of Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) is issuing a sole source procurement for an Electronic Visit Verification (EVV) system to be provided by Sandata Technologies LLC. The EVV system is required to monitor provider visits and ensure timely and accurate payment to over 40,000 providers in the Home Services Program, a Medicaid waiver program that allows Illinoisans with disabilities to remain in their homes. DHS has used the Sandata EVV system since 2014 and it is integral to their operations, processing over $740 million in payments annually. DHS is seeking a one-year sole source contract with Sandata, valued at an estimated $2.5 million, to ensure the current system remains in place while they finalize a Request for Proposal (RFP) to competitively procure a new EVV system. This sole source contract is necessary to comply with state and federal requirements for EVV systems and to prevent disruptions in service and payment to providers. The hearing for the sole source procurement will be held on May 17, 2023, and will be canceled unless an interested party submits written comments or requests a public hearing by May 12, 2023.

This sole source procurement does not have any set-aside designations or restrictions on the types of organizations that can respond. Sandata Technologies LLC is the incumbent vendor, and DHS has determined that the current pricing is fair and reasonable, as a new vendor would require higher implementation and training costs. The one-year sole source contract has an estimated value of $2.5 million, which is a decrease from the previous $3.5 million contract, as no material changes to the system are required for the upcoming year.