FY2027 GMCDD Zoning Property Owner Notification Mailers
Closed State & local contract opportunity
- Solicitation number
- QQ-2026-137
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Khatuna Chkuaseli khatuna.chkuaseli@colliercountyfl.gov (239) 252-2480
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Collier County Growth Management Community Development Department is requesting quotes for printing and mailing services for zoning property owner notification letters for Fiscal Year 2027 (October 1, 2026 through September 30, 2027), with quotes due July 13, 2026, by 5:00 p.m.
The scope includes filtering and deduplicating property owner address lists, printing #10 window or non-window envelopes with Collier County logo, printing letters on 8.5" × 11" sheets in black/white or color, folding and inserting letters into envelopes, and mailing services. Letters may be up to five pages (front and back). Vendors must provide unit pricing per letter, separate postage pricing for domestic and international mail, affidavits of mailing, and final property owner lists. A three-business-day turnaround time is required. Mailings vary in volume: based on historical data, approximately 30% contain fewer than 100 records, 60% contain between 101–1,000 records, and 10% exceed 1,001 records. The County cannot guarantee specific mailing volumes or record counts per mailing.
The County's prior fiscal year expenditure for this service was approximately $65,000; future spending may differ. Prices must remain firm through September 30, 2027, and vendors must provide a minimum of seven days' notice for postage rate increases. Postage will be invoiced with mailings, not paid upfront. All goods are FOB destination.
The award will be made to the responsive vendor with the lowest quote. Winning vendors must submit a valid business tax receipt, current W-9, and proof of general, auto, and workers' compensation insurance; no insurance waiver applies. Winners must be enrolled in E-Verify and comply with Florida Statute 607.1501 requirements. No incumbent is identified.
A non-mandatory pre-bid meeting is scheduled June 29, 2026, at 1:30 p.m. Questions are due July 8, 2026, by 5:00 p.m. All quotes must be submitted online through https://procurement.opengov.com/portal/collier-county-fl.
Opportunity text
Collier County Growth Management Community Development Department located at 2800 North Horseshoe Drive, Naples, Florida 34104 is requesting a quote for printing/mailing services for Zoning property owner notification letters for our Fiscal Year 2027 (10/1/26 - 9/30/27).
The number of mailings, and the number of records in each mailing will vary. We cannot guarantee the number of records in each mailing but based on a sample of property owner letters mailed in the last few months, 30% of mailings contained less than 100 records, 60% of mailings contained between 101-1000 records, and 10% of mailings had greater than 1,001 records. The total expense for last fiscal year was approximately $65,000; however, this may not be indicative of future expenditures.
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