FY 26 inspections, calibrations, and as needed repairs of Scales Lufkin SSLS

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) No. HHS0016174V3 for comprehensive quarterly scale inspections, calibrations, and as-needed repairs at the Lufkin State Supported Living Center (LFSSLC). The procurement seeks a contractor to perform preventive maintenance, performance testing, and inspection of approximately 17 scales of various types and manufacturers, with a focus on functional testing, cleaning, and detailed reporting. Key deliverables include quarterly comprehensive maintenance services, with the contractor responsible for providing all necessary labor, equipment, and supplies. Bidders must be ISO 9001 registered, iLac-MRA/ISO 17025 accredited, and licensed, with evaluation criteria based on best value, considering the bidder's ability to meet specifications, performance delivery requirements, and overall pricing. The solicitation response deadline is July 8, 2025, at 10:30 AM, with an anticipated contract start date of September 1, 2025, and an initial contract term running through August 31, 2026. HHSC reserves the right to renew the contract for up to four additional one-year terms, potentially extending the contract through August 31, 2030.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The historical spend for similar services is $9,999.00 for the period from September to August 31, 2025, with the successful bidder required to provide a minimum twelve-month warranty on labor services and parts. Bidders must submit comprehensive documentation, including the Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference Form, and additional documentation demonstrating financial capability, operational scope, and minimum experience qualifications. The solicitation requires bidders to provide three verifiable references for similar contracts within the last three years and submit a one-page narrative describing their experience and qualifications. Potential bidders must navigate a two-step Enterprise Portal registration process and be prepared to comply with extensive legal and compliance requirements, including provisions related to public information, contracting standards, confidentiality, employment practices, and various state and federal regulatory compliance standards.