FY 26 inspections, calibrations, and as needed repairs of Scales Lufkin SSLS

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016174V2) for comprehensive scale inspections, calibrations, and repairs at the Lufkin State Supported Living Center (LFSSLC), covering 17 scales of various types including digital handrail scales, physician beam scales, chair scales, and stand-up scales. The procurement seeks a contractor to perform quarterly preventive maintenance, performance testing, and calibration services with an initial contract term from September 1, 2025, to August 31, 2026, and potential renewals for up to four additional one-year terms through August 31, 2030. Bidders must be ISO 9001 registered and hold iLac-MRA/ISO 17025 accreditation, with services to be performed Monday through Friday between 8:00 AM and 5:00 PM, and potential emergency or after-hours service capabilities. Key deliverables include using original equipment manufacturer (OEM) parts when possible and providing a twelve-month warranty on labor. The solicitation will be evaluated on a best value basis, considering the bidder's ability to meet specifications, performance delivery requirements, and overall pricing. Responses are due by June 16, 2025, at 10:30 AM, with the contract anticipated to be awarded shortly thereafter.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit comprehensive documentation, including a completed Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference Form, and documentation demonstrating financial capability, operational scope, and minimum experience qualifications. The historical spend for similar services is $9,999.00 for the period from September to August 31, 2025, which provides an indication of the potential contract value. Respondents must comply with numerous state requirements, including provisions related to public information, contracting regulations, employment practices, and specific Texas state mandates such as not boycotting certain entities and maintaining compliance with cybersecurity training. The procurement process requires a two-step registration for the Enterprise Portal and HHS Online Bid Room, with potential bidders advised to allow sufficient time for the registration process. Failure to submit required documentation or meet specified qualifications will result in disqualification of the bid response.