FWE-TITLE-25, W-001285 Mountain Bay Foundation Title Services RFP

The Massachusetts Department of Conservation and Recreation, Division of Water Supply Protection, is requesting proposals for title examination services on a 7.7-acre property in Petersham under RFP FWE-TITLE-25, W-001285, with proposals due August 4, 2026 at 2:00 p.m. All registered vendors on the existing FWE-TITLE-25 contract vehicle are eligible to respond.

The scope requires examination of title for a minimum 50-year period with earlier research as necessary, preparation of a narrative title report conforming to EOEEA specifications, and issuance of title certification identifying all encumbrances, restrictions, wetland Orders of Conditions, and rights appurtenant to the property. The completed report and certification must be submitted in searchable PDF format within 30 days of receiving the Notice to Proceed. The property acquisition is intended to support water supply protection and conservation objectives.

Evaluation will be weighted as follows: cost proposal (50%), availability to meet project timeline (35%), and past performance and relevant experience (15%). Questions through the Commbuys system's Q&A section are due July 29, 2026 at 12:00 p.m. The estimated award date is August 7, 2026. Responses must be submitted electronically through Commbuys' "Create Quote" function with a formal quote specifying the total amount. The DCR does not commit to approve any Statement of Work, pay bid preparation costs, or engage any vendor, and reserves the right to accept or reject any or all quotes, negotiate with vendors, or cancel the RFP in whole or in part.