FWE-TITLE-25 - W-001285 Mountain Bay Foundation Title RFP.pdf

The Commonwealth of Massachusetts Department of Conservation and Recreation

Division of Water Supply Protection | 180 Beaman Street | West Boylston, MA 01583 www.Mass.gov/DCR | Tel: (508) 792-7806

Maura T. Healey Governor

Kimberley Driscoll Lieutenant Governor

Rebecca L. Tepper Secretary

Nicole LaChapelle Commissioner

Request for Proposal

RFP Title: W-001285 Mountain Bay Foundation Title Examination Services

Departmental Contract: FWE-TITLE-25

Commbuys Bid: BD-27-1020-DCRWS-DC700-131613

DCR’s Project Specific Acquisition Objective: This Request for Proposals (RFP) is posted by the Department of Conservation and Recreation (DCR), Division of Water Supply Protection (DWSP) for the purpose of obtaining pricing estimates for Title Services. The DCR is looking to acquire the fee interest on 7.7 +/- acres of land located in Petersham for conservation purposes related to the protection of a water supply. See details below.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 180 Beaman Street, West Boylston, MA 01583

Contact Name: Felicia Bakaj

E-Mail Address: felicia.bakaj@mass.gov

Telephone: 857-338-4801 https://www.mass.gov/orgs/department-of-conservation-recreation https://www.commbuys.com/bso/bid/bidSummary.sda?docId=BD-27-1020-DCRWS-DC700-131613 mailto:felicia.bakaj@mass.gov

This RFP does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any or all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

Subject Property Data Sheet:

Property Name

Mountain Bay Foundation

Property Address/Location

Carter Pond Road and Dana Road, Petersham, MA

Frontage

244.48’ on Carter Pond Road

450.75‘ on Dana Road

Parcel Identification

Map 420, Parcel 4

Land Area

7.7 +/- acres

Deed Reference

Worcester County Registry of Deeds, Book 20876, Page 374

Watershed Preservation Restriction (WPR) Reference

Worcester County Registry of Deeds, Book 57684, Page 340

Plan Reference

Worcester County Registry of Deeds, Book 736, Page 52 (lot 184.4.2)

Current Use(s)

Woodland, Chestnut Tree Nursery

Owner of Record

Mountain Bay Foundation

Lael M. Miexell, Trustee

Owner contact

Tim Meixell (Trustee’s son) meixsellt@gmail.com

(508) 843-6868

Scope of Work:

Basic Assignment

Examine title for a minimum 50 year period, and conduct earlier research if necessary, to identify all interests in and appurtenant to the subject property. Prepare a narrative and title report in accordance with the EOEEA Specifications, and issue title certification on the Department form, identifying all encumbrances or restrictions affecting title, including wetland Orders of Conditions or other land use restrictions, as well as all rights appurtenant to the subject premises.

Please refer to Attachment A of the Standard Contract/Master Service Agreement regarding Contractor’s obligations.

Additional Assignment and Notes:

The Department of Conservation and Recreation will award any contract based on the experience, availability and cost demonstrated in the RFR and reserves the right to refuse all bids and not award any contract hereunder.

The electronic copy of the completed assignment must be provided in a searchable PDF format.

Anticipated Completion of Project:

The completed Report and certification must be submitted no later than 30 days following receipt of Notice to Proceed.

Please send an original copy of the entire report to:

mailto:meixsellt@gmail.com

James Dawson

Department of Conservation and Recreation

State Transportation Building

10 Park Plaza

Suite 6620

Boston, MA 02116

Please also send one (1) paper copy and one (1) electronic copy to Felicia Bakaj at the mailing and email addresses provided above.

Evaluation Criteria: Responses will be evaluated according to the following criteria:

- Cost proposal – 50%

- Availability to meet project timeline – 35%

- Past performance and relevant experience – 15%

Responses:

Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system (Create a Quote Job Aid). Responses must include an attached formal quote outlining service as well as the total quote amount entered into the “Items” tab. If you are a vendor on FWE-TITTLE-25 and have not registered on Commbuys, you are required to do so. Vendors should consult the Commbuys Vendor Registration Job Aid. Help is available from the Commbuys Help Desk at 617.720.3197.

Questions: Please submit all questions via the Q&A section located in Commbuys by July 29, 2026 – 12:00PM.

RFP Responses are due by: Tuesday, August 4, 2026 – 2:00 PM

Estimated Award Date: August 7, 2026

Attachments:

• Mountain Bay Foundation Property Map https://www.mass.gov/doc/how-to-create-a-quote-in-commbuys/download mailto:chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://www.mass.gov/doc/commbuys-vendor-registration-job-aid/download