Furniture for remodel 6th Judicial District

The State of Colorado Judicial Department issued Request for Proposal JUD-RFP-17 for the 6th Judicial District in La Plata County to procure design, supply, and installation services for comprehensive office and courtroom furniture for a courthouse addition in Durango. The procurement encompasses systems furniture cubicles, laminate office furniture, wood veneer chambers case goods, ergonomic task chairs, jury deliberation seating, and courtroom furniture, with specific deliverables including two connected workstations with systems furniture, seven laminate offices, one wood veneer office, a 12-14 seat jury deliberation room, two conference rooms, 14 post-base jury and witness chairs, attorney-client tables with data and power capabilities, a reporter station, and a reception area. All furnishings must be delivered and installed with a firm, fixed-price bid valid for 180 days from the proposal due date, with installation required by December 1, 2016, and all bids must be FOB Destination with zero freight charges. The evaluation criteria emphasize design expertise, product quality including ergonomic features, warranty provisions, implementation timelines with Gantt charts, and detailed cost analysis, with price considered as one factor among several rather than the primary determinant. Mandatory respondent qualifications include a minimum of five years of experience as a commercial office furniture dealer working with government entities, three years of documented successful in-service performance, good standing with applicable trade associations, absence of fraud or criminal convictions within five years, insurability for liability and workers' compensation coverage, and a physical dealership or office location within Colorado, with submission of audited or CPA-reviewed financial statements for the most recent fiscal year and two preceding years. Critical deadlines include a pre-submittal conference on August 16, 2016, at 9:30 a.m. (attendance not mandatory but requiring confirmation), written questions due by August 22, 2016, at 5:00 p.m. MST, and proposals due September 6, 2016, at 4:00 p.m. MST (extended from September 5), with oral interviews and site visits potentially occurring on August 29, 2016.

The solicitation documents do not indicate any set-aside designations for disadvantaged enterprises or restrictions limiting response to specific organizational types, nor are any incumbent vendors or current contractors identified. The procurement requires systems furniture to accommodate both glass-topped and non-glass-topped wall configurations, with electrical and data outlets located under desks, and specifies that casework and doors in the addition shall feature VT Industries Red Oak veneer with Alpine Finish AL07. Respondents must be registered as vendors with the State of Colorado's Vendor Self Service website to receive addenda and modifications, and all pricing must accommodate Net 30-day payment terms. The total project budget does not exceed $170,000, with anticipated furnishings budgeted at $150,000 for items included in the bid, while certain warranty and warranty service obligations survive contract expiration through project completion and closeout.