Furniture & Equipment Moving Bid 2018

Northville Public Schools in Wayne County, Michigan, is soliciting competitive sealed proposals for furniture and equipment moving services through this Request for Proposal issued on April 10, 2018, with proposals due by April 25, 2018 at 11:00 AM. The procurement encompasses three separate relocation projects to be awarded to a single vendor: Project 1 involves relocating furnishings, equipment, and boxes from 70 kindergarten through second-grade classrooms across six elementary schools with move-out scheduled for June 28-29, 2018, and move-in during the weeks of July 30 and August 6, 2018; Project 2 requires moving the Operations Department from Main Street to Hillside Middle School during the week of June 4 or 11, 2018, with a base bid covering 2 days and per-day pricing for up to 3 additional days utilizing 8 movers and 2 trucks for 9-hour days; and Project 3 encompasses relocating all contents of the Administration and Early Childhood areas from Main Street to Old Village School during the week of August 13, 2018. Bidders must provide proposals as a lump sum cost that include 100 speed packs for Project 1 and 30 speed packs for Project 3, with unit pricing for additional packs, unit pricing for labor hours for weekday and weekend work, and truck rental costs, along with a $3,500 allowance for unforeseen work. A mandatory pre-bid meeting is scheduled for April 16, 2018 at 1:00 PM at the Board of Education Office, and site visits are mandatory, with submission of a bid signifying the bidder has visited the premises and verified all conditions. Qualified contractors must demonstrate a minimum of five years of successful experience with equal or better quality work of this type and scope, provide references from at least three governmental agencies that completed similar moves within the past three years, and maintain required insurance coverage including Worker's Compensation with $1,000,000 employer liability limits, Comprehensive General Liability with $1,000,000 combined single limits per occurrence, and Automobile Liability with $1,000,000 limits. All proposals must remain firm for a minimum of sixty days from the opening date, and the final contract award will be determined by the Board of Education at its May 8, 2018 meeting.

The procurement does not identify any specific set-aside designations or restrictions on eligible respondents, though the District considers local vendor status as part of its bidder qualification criteria and does require bidders to submit a sworn and notarized familial disclosure statement in compliance with MCL 380.1267 and certify compliance with the Iran Economic Sanctions Act. No incumbent vendor or current contractor information is disclosed in the available solicitation materials. The District is exempt from sales and use taxes only for movable materials, with contractors responsible for all permits, fees, licenses, and applicable taxes. Contractors are responsible for repairs to any damage occurring during the project, with a $500 fee assessed for vehicles parked on sidewalks or grassy areas, and damage claims must be identified within four weeks of completion with a 30-day remediation period. No specific budget range or award value is disclosed in the available documents; however, the scope encompasses three substantial relocation projects across multiple school facilities with requirements for labor, equipment, and materials that would typically result in a significant contract value. No bonds are required for this project.