Furnishing, distribution, and application of liquid asphalt Polymer Modified Rejuvenating Emulsion

Marion County Public Works Department is soliciting quotes for a roadway maintenance project involving the furnishing, delivery, distribution, and application of liquid asphalt Polymer Modified Rejuvenating Emulsion (PMRE). The procurement covers approximately 2.91 miles of scrub seal roadway within Marion County and the City of Salem, Oregon, with work anticipated from June 1, 2022 through June 30, 2022. The county estimates requiring approximately 75 tons of PMRE and will provide road preparation, traffic control, equipment, and aggregate. Vendors must supply specialized distributor and transport trucks meeting specific technical specifications, with quotes to be submitted on a per-ton basis. The Request for Quotes (RFQ) requires vendors to provide PMRE emulsion with precise material requirements, and quotes were due by 3:30 PM Pacific time on April 20, 2022. The county reserves the right to award contracts to multiple vendors based on price and ability to meet technical requirements, and includes a price adjustment formula to account for monthly asphalt cement material price fluctuations.

The procurement does not explicitly indicate any set-aside designations or restrictions for disadvantaged business enterprises. Sierra Santa Fe Corporation was the successful bidder, submitting a quote of $1,493.00 per ton for a total contract value of $111,975.00. No information was provided about incumbent vendors or existing technological infrastructure requiring integration. The county will not reimburse additional expenses beyond the quoted PMRE price, and the contract appears to be a one-time procurement for a specific roadway maintenance project. The contract allows for potential quantity adjustments without changing the unit price, providing flexibility for Marion County's public works infrastructure maintenance needs. The procurement process was handled through a competitive quote solicitation, with the county maintaining discretion in vendor selection and contract award.