Furnishing, delivery and installation of SOD

The Township of Toms River, located in Ocean County, New Jersey, is soliciting bids for the furnishing, delivery, and installation of sod for the Bey Lea Golf Course through Bid #2024-148-N. The procurement seeks approximately 200,000 square feet each of Tall Fescue, Fine Fescue, and Kentucky Bluegrass, along with 100,000 square feet each of Low Mow Kentucky Bluegrass and Creeping Bentgrass Fairway Height sod. Electronic bid responses are due by July 31, 2024, at 12:00 pm, with an anticipated contract award date of August 28, 2024. The contract will run for twelve consecutive months, with potential extensions of up to two additional years, subject to mutual agreement and fund availability. Bidders must submit pricing for three scenarios: pick-up, delivery, and delivery and installation, with unit costs per square foot. The Township reserves the right to award the contract to the lowest responsive and responsible bidder on a per line-item basis, with delivery required within fourteen days of a purchase order.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Mandatory submission requirements include several critical documents such as a Price Certification, Corporate Resolution, Affirmative Action documentation, Non-Collusion Affidavit, and insurance certificates. The contract is structured as an open-ended agreement, with funds encumbered each time an order is placed and contingent on municipal budget availability. While specific budget ranges are not detailed in the documentation, the extensive sod requirements suggest a potentially significant contract value. All delivery locations will be within the Township of Toms River boundaries, and bidders must demonstrate the capability to fulfill comprehensive sod procurement needs, including different grass varieties and potential delivery/installation services. The procurement approach allows for flexible awarding, potentially splitting contract lines among multiple vendors based on individual line-item responsiveness and pricing.