Furnishing and Delivery of Milk and Dairy Products

Montgomery County, Pennsylvania is seeking a vendor to furnish and deliver milk and dairy products to the Montgomery County Correctional Facility through a competitive bidding process. The procurement involves supplying 620,000 half-pints of 1% milk, 1,200 five-gallon dispenser cartons of 1% milk, 316,000 half-pints of assorted drinks, 38,100 half-pints of diet iced tea, 15,600 half-pints of whole milk, and 10,500 half-pints of chocolate milk. Deliveries must be made to the facility's loading dock at 60 Eagleville Road between 8:00 A.M. and 10:00 A.M., Monday through Friday, with daily orders typically placed one day in advance. The contract will be effective from January 24, 2026, through January 24, 2027, with potential extensions for two additional single-year periods. The bid opening date is set for December 30, 2025, and award will be made to the lowest responsible bidder meeting all specifications, with pricing based on Pennsylvania Milk Marketing Board minimum prices in effect on the bid opening date.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete comprehensive certifications, including public disclosure statements, eligibility confirmations, and organizational conflict of interest certifications. While no specific budget range is provided, the extensive dairy product requirements suggest a significant contract value. Potential bidders must submit a complete package bid, with unit and total prices calculated according to state milk marketing board guidelines. The county reserves the right to reject any or all bids and will evaluate proposals based on factors including total lump sum price, delivery capabilities, and compliance with detailed specifications. Contractors will be required to maintain appropriate insurance coverage, with the county named as an additional insured, and must provide monthly invoicing with separate receiving slips for each delivery.