5-Sp. 8-25 - Furnishing and Delivery of Milk and Dairy Products - Specifications.pdf

Montgomery County Specification #8-25 Montgomery County Correctional Facility

Furnishing and Delivery of Milk and Drink Products

SCOPE OF THE WORK

1. INTENT OF SPECIFICATIONS:

It is the intent of these Specifications to cover the Furnishing and Delivery of:

• Six Hundred and Twenty Thousand (620,000) 1% Milk in Half-Pints

• Twelve Hundred Gallons (1200) 1% Milk in 5 GALLON PER UNIT

• Three Hundred and Sixteen Thousand (316,000) Half-Pints of Assorted Drinks

• Thirty-Eight Thousand One Hundred (38,100) Half-Pint Containers of Diet Iced Tea

• Fifteen Thousand Six Hundred (15,600) Half-Pint Whole Milk

• Ten Thousand Five Hundred (10,500) Half-Pint Chocolate Milk

Deliver to the Montgomery County Correctional Facility, for use by the Prison System.

2. SPECIFICATIONS

• Homogenized, Vitamin A&D Enriched Milk, 1.0% & Under Butterfat Content in Half-Pint Cartons;

• Homogenized, Vitamin A&D Enriched Milk, 1.0% & Under Butterfat Content in 5 Gallon Dispenser Cartons;

• Half-Pint Containers of 8 Fluid Ounces of Assorted Drinks. Flavors required are: Iced Tea and Fruit

Punch, Lemonade and Orange Drink.

• Half-Pint containers of Diet Iced Tea.

• Half-Pint containers of Whole Milk.

• Half-Pint containers of Chocolate Milk.

NOTE* All ½ pint containers must be approximately H. 4 ½ x W. 2 ¼” x D. 2 ¼”

3. DELIVERY

Delivery of all products shall be at the Montgomery County Correctional Facility, 60 Eagleville Road, Eagleville, Pennsylvania, 19403. Daily Orders will normally be placed by the Chef or Assistant Chef at least one day before delivery.

Milk and Drink Products ordered for use by the Montgomery County Correctional Facility must be delivered to the loading dock at the front of the Montgomery County Correctional Facility between 8:00 A.M. and 10:00 A.M. Deliveries will normally be Monday through Friday inclusive.

4. AWARD

ALL ITEMS MUST BE BID ON FOR THE BID TO BE VALID

The Unit Price and Total Price Bid must be based on the Pennsylvania Milk Marketing Board minimum prices in effect on December 30, 2025; the day the bid is received.

It shall be understood and agreed that milk prices bid is subject to adjustment during the Contract Period, either upward or downward in accordance with adjustments in the Pennsylvania Milk Marketing Board minimum prices.

Where an error is made in computing the Total Bid from Unit Bid, it shall be understood that the Per Unit Price Bid shall govern.

All Prices must be F.O.B. Montgomery County Correctional Facility, 60 Eagleville Road, Eagleville, Pennsylvania.

The Bid may be awarded to the lowest responsible bidder meeting the Specifications based on Total Lump Sum Price of All items. The Board of Inspectors of the Montgomery County Correctional Facility reserves the right to reject any or all bids and to award the Contract in such a manner as serves its best interest.

5. REJECTION OF BID

A Bid which is incomplete, obscure, conditioned, or which contains additions not called for or irregularities of any kind, including alterations or erasures, may be rejected. A Bid which is unsigned shall be rejected.

6. MISCELLANEOUS

Please Note: All bid pricing will remain fixed for the duration of the yearly contract and the Correctional Facility reserves the right to extend the Contract for two (2) single year option periods at a contract price adjustment commensurate with the variations of costs and wages of the area. Should the Correctional Facility exercise this option, it will notify the Contractor at least sixty (60) days prior to expiration of the contract.

7. INVOICING

Separate Receiving Slips must be submitted for each Delivery. Payment will be made monthly for items delivered during the preceding month.

8. CONTRACT PERIOD (EXTENSION)

This Contract shall be effective January 24, 2026 until January 24, 2027.

In case this Proposal is accepted, the undersigned is hereby bound to commence and complete all of the work included under his Contract in such time and manner as designated in the Specifications for the various items he has contracted to supply.

In submitting this Proposal, it is understood that the unrestricted right is reserved by the Board of

Inspectors to reject any and all proposals or parts thereof, and it is agreed that this Proposal may not be withdrawn for a period of forty-five (45) days from date of opening hereof.

The undersigned hereby certifies that this Proposal is genuine and not a sham or collusive, or made in the interest or in behalf of any person, firm or corporation not herein named; that the undersigned has not directly or indirectly induced or solicited any bidder to refrain from bidding, and that the undersigned has not, in any manner, sought by collusion to secure for himself an advantage over any other bidder.