Furnish Twelve (12) Nikon Digital Cameras & Training

The City of Warren, located in Macomb County, Michigan, is seeking competitive bids for a procurement opportunity to furnish twelve (12) Nikon digital cameras and associated training for the Police Department. The specific procurement involves Nikon Z5 II Mirrorless Digital Cameras, NIKKOR Z MC 50mm Macro Lenses, Promaster filters, SKB cases, Westcott speedlights, and related batteries. The bid requires electronic submission through the BidNet (MITN) Procurement System by 12:30 PM EST on Wednesday, July 30, 2025, with a public bid opening scheduled via Zoom at 1:00 PM EST the same day. Vendors must submit pages 1-15 of the bid form electronically and include a signed page 3 by an authorized company representative. The procurement mandates brand-new, manufacturer-direct equipment and explicitly prohibits substitutes, alternates, used, or refurbished items. The training component includes four 2-hour sessions covering photography basics, macro techniques, flash photography, and full-spectrum UV/IR forensic kit usage, to be conducted at the Police Department with morning and evening timeslots available.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors are required to provide comprehensive insurance certificates and comply with E-Verify program requirements. The bid specifies that pricing shall remain firm for 60 days or until bid award, with all prices proposed F.O.B. DESTINATION and including all delivery charges. Payment terms are set at 45 days, and the contract includes potential for a two-month extension at the city's sole discretion. While specific budget ranges are not detailed, the procurement covers twelve camera systems with comprehensive accessories and training. The city will evaluate bids based on compliance with specifications, with a clear preference for exact brand and model specifications. Vendors must demonstrate the ability to provide the precise Nikon equipment and deliver the specified training sessions, indicating a technically rigorous and specific procurement process.