Furnish Pool Chemicals

The City of Warren's Parks and Recreation Department is soliciting competitive bids for pool chemicals through Invitation to Bid (ITB-W-1556), with electronic submissions due by 12:30 PM EST on May 28, 2025. The procurement covers ten specific pool chemical products, including calcium hypochlorite powder, alkalinity increaser, sodium thiosulfate, soda ash, DPD Taylor reagents, chlorine, and muriatic acid. Vendors must submit a complete bid form electronically via the BidNet (MITN) Procurement System, with an authorized company representative's signature. The contract will commence on August 1, 2025, or upon Warren City Council approval, with an initial one-year term and potential one-year extension. Key requirements include using only Taylor brand chemicals, with no substitutes or alternatives permitted, and providing precise product specifications such as minimum chlorine percentages, purity levels, and specific packaging requirements. Evaluation criteria will include price, product availability, location, and quality, with the City reserving the right to reject any bid.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must register for specific NIGP codes related to chemical raw materials, swimming pool supplies, and water treatment chemicals, and comply with E-Verify and non-discrimination provisions. Vendors are required to submit Safety Data Sheets and include all delivery charges in their pricing, with deliveries made F.O.B. destination to the City of Warren Community Center. Payment terms are set at 45 days, and while specific quantities are estimated based on annual usage, the City does not guarantee exact order volumes. The bid documents do not disclose a precise contract value or budget range, nor do they identify incumbent vendors. Interested bidders will need to carefully review the detailed specifications in the ITB-W-1556 document and ensure complete compliance with all submission requirements to be considered for the contract.