Furnish Copper Water Supply Parts

The City of Warren in Macomb County, Michigan is seeking competitive bids for a procurement of Copper Water Supply Parts for its Water Division through Invitation to Bid (ITB-W-1520). The solicitation requires vendors to furnish new, USA-manufactured copper water infrastructure components, including copper tubing (sizes 3/4" to 2"), curb valves, corp valves, unions, and associated water supply parts. Strict qualifications mandate compliance with the Safe Drinking Water Act, with explicit prohibitions on lead or lead-free brass contents, and acceptable manufacturers limited primarily to A.Y. McDonald and Ford Meter Box. Electronic bid submissions are required through the BidNet (MITN) Procurement System by 12:30 PM on Wednesday, April 30, 2025, with a public bid opening via Zoom at 1:00 PM EST the same day. Vendors must register for specific NIGP commodity codes (65835 for Copper Pipe and 65888 for Brass, Bronze, and Copper Tubing) and provide references from similar municipal or commercial contracts. The initial contract term will be one year beginning June 15, 2025, with an option to renew for an additional year, contingent on mutual agreement.

The procurement does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises. Vendors must submit detailed pricing, with prices to be F.O.B. destination and inclusive of all delivery charges, remaining firm for 60 days or until bid award. The successful vendor will be required to maintain pricing for one year and provide deliveries within two business days of order receipt to various Warren locations. While specific budget ranges are not disclosed, the bid includes estimated annual quantities ranging from 10 to 1,500 units per item type, suggesting a potentially significant procurement value. The City reserves the right to utilize a secondary vendor if the primary awarded vendor cannot meet delivery timelines, and explicitly rejects any substitutes, alternates, used, or refurbished items. Bidders must include a signed page 3 of the bid form and electronically submit pages 1-15 to be considered for award, with comprehensive documentation and adherence to specifications being critical evaluation criteria.