Furnish and Installation of a Source Capture Vehicle Exhaust Extraction System

The Town of Branford, Connecticut is soliciting sealed bids for the furnish and installation of a source capture vehicle exhaust extraction system at the Indian Neck, Company 9 Fire Station, located within New Haven County. The procurement requires contractors to provide and install a complete ceiling-mounted exhaust capture system designed to safely remove emissions from two in-station fire apparatus, including a diesel-powered vehicle and a gasoline-powered vehicle. System deliverables include two 19-foot sliding ceiling-mounted extraction rails with trolleys, high-temperature exhaust hoses with spring-loaded balancers, an automatic control panel with lockable industrial-rated electrical cabinet, a direct-drive exhaust blower rated at approximately 1,000 CFM at 7.0 inches external static pressure with a 3 HP motor, a filtration unit with replaceable high-efficiency bag-style particulate filters, all necessary ductwork, fittings, supports, and penetrations. Installation scope encompasses removal of existing ductwork, installation of the new system, tailpipe modifications as needed, complete system startup and testing, and on-site training for department personnel. Qualified bidders must demonstrate proven experience in the field, submit listings of recent work performed within Connecticut of equal or greater size, maintain comprehensive insurance coverage including General Liability ($1,000,000 each occurrence, $2,000,000 aggregate), Workers' Compensation at statutory limits, and Professional Liability ($1,000,000 each occurrence). Sealed bids must be submitted in duplicate to the Finance Department, Attention Purchasing Clerk, at 1019 Main Street, Branford, Connecticut 06405 by 11:30 A.M. on Wednesday, December 3, 2025, with bids opened immediately following the deadline in the basement conference room of Town Hall. The bidding period commenced on November 19, 2025 at 8:30 A.M. EST, and contractors are required to visit the site and consult with the supervisor prior to submission to become thoroughly familiar with all conditions affecting the work. The contractor must quote a total proposed price with delivery and installation completion dates, held valid for 90 days from bid opening, and provide a minimum one-year warranty covering parts and labor including at least one preventive maintenance inspection during the warranty period.

No set-aside designations or restrictions limiting eligible respondents to specific types of organizations, including disadvantaged enterprises, are indicated in the solicitation documentation. All vendors are eligible to respond to this bid, and no existing incumbent vendors or current contractors are referenced in the procurement materials. Electrical power supply work external to the control panel will be provided by the Fire Department, with the contractor responsible for making all final low-voltage and control connections. A Performance and Payment Bond in the amount of 100% of the contract sum may be required of the successful bidder, though no bid bond is required at the time of submission. A notarized Non-Collusion Affidavit of Bidder must be submitted with each proposal. The estimated total contract value is not disclosed in the available solicitation documents, and no formal vendor questions or answers period has been established. Interested parties should contact AC Brian Koczak of the Branford Fire Department at 203-488-7266 for inquiries regarding this solicitation.