Furnish and Install Thermo

The Commonwealth of Kentucky, Department of Transportation (KYTC), Division of Purchases, issued this Request for Bid (RFB 2300000465) for furnishing and installing thermoplastic intersection markings for the Division of Traffic Operations and Districts 1-12. The procurement encompasses a Master Agreement covering 57 line items including removal of existing thermoplastic markings (100,000 square feet), installation of directional arrows in multiple configurations (ranging from 50 to 2,167 units depending on type), pavement line markings in widths from 4 inches to 24 inches (totaling approximately 95,000 linear feet), and specialty markings such as route shields, directional indicators, yield line triangles, bike lane markings, railroad crossing symbols, and handicap symbols. Vendors may bid on one or more of three geographic regions (Region 1: Districts 1-5; Region 2: Districts 7-8, 11; Region 3: Districts 6, 9-10, 12), but must submit bids for all line items within any selected region to be considered for award. The contract period runs from award through February 29, 2024, with four optional one-year renewal periods thereafter. All pricing must be submitted on a unit basis and quoted F.O.B. Destination Freight Prepaid and Allowed, with award determined using a best-value ranking approach allocating 95 points for pricing (lowest bidder receives maximum points) and 5 points for guaranteed response time in calendar days following receipt of a Delivery Order. The bid closing date was February 20, 2023, at 1:30 p.m. Eastern Time, with a tentative award date of February 13, 2023; all bids must be submitted electronically through the Kentucky e-Procurement system, and a public bid reading was scheduled via conference line at 3:00 p.m. Eastern Time on the closing date. Successful bidders must maintain Contractor's General Liability Insurance of $1,000,000 per occurrence and Kentucky Workers' Compensation Insurance, with an ACORD Certificate due within ten days of award notification, and thermoplastic materials must conform to Section 717 of the Kentucky Standard Specifications and current Manual on Uniform Traffic Control Devices standards.

Kentucky resident bidders receive reciprocal preference consideration as defined under KRS 45A.490-494, while qualified bidders including Kentucky Correctional Industries receive a 20 percent preference and eligible Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities receive a 15 percent preference. Nonresident bidders must provide a certificate of authority from the Kentucky Secretary of State, while all bidders must submit a Required Affidavit attesting compliance with Kentucky campaign finance laws (KRS 45A.110 and 45A.115) within a notarized affidavit effective for one year from execution. The solicitation documents do not identify incumbent vendors or current contractors, but vendors must guarantee a specific response time with penalties of one percent per day deducted from invoices for failure to meet contracted response times, and must dedicate at least one crew to this Master Agreement with 48-hour advance notice to the engineer prior to beginning work. Price increases are prohibited during the first twelve months of the contract, with only one increase thereafter permitted based on industry-wide price changes and requiring 30 days' written notice; price decreases must be reflected immediately. No specific budget range or award value is disclosed in the solicitation documents, with total contract value dependent on the quantity estimates and unit pricing submitted by vendors for their selected regions.