Furnish and Deliver PPE, Consumables and Vending Supplies

The Suffolk County Water Authority (SCWA) is soliciting bids for Contract No. 8152 to furnish and deliver Personal Protective Equipment (PPE), consumables, and vending supplies for the period of January 1, 2026 through December 31, 2026, with potential extensions for two additional years. The procurement is divided into two groups: Group I involves delivering materials to the SCWA warehouse in Oakdale, NY, while Group II covers vending devices and supplies to be stocked in vending machines at multiple SCWA locations including Coram, Huntington, Hauppauge, Bay Shore, Westhampton, and Oakdale. Bidders must provide comprehensive pricing for a wide range of items including safety equipment, cleaning supplies, tools, first aid items, and vending machine inventory, with specific quantities for each category. The bid requires a 5% bid deposit and compliance with various regulatory requirements, including the Iran Divestment Act and non-collusive certifications. Electronic bids must be submitted through BidNetDirect.com/new-york by November 12, 2025 at 11:00 AM, with bid documents available on SCWA's website and BidNetDirect.com/new-york.

The procurement specifically encourages participation from Disadvantaged Business Enterprises and requires comprehensive vendor vetting through multiple disclosure forms, including a Contract Prequalification Statement and Offerer Disclosure. Potential bidders must demonstrate past performance, provide detailed organizational information, and disclose any previous contract failures or non-responsibility determinations. The Suffolk County Water Authority will evaluate bids based on the lowest responsive and responsible bidder, with potential preferences for local small business enterprises. While specific contract value is not explicitly stated, the comprehensive nature of the procurement suggests a significant annual investment in PPE, consumables, and vending supplies. Insurance requirements are stringent, with vendors required to provide multiple types of coverage including Automobile Liability, General Liability, Excess Liability, Vendor's Endorsement, Worker's Compensation, and Professional Liability Insurance. The contract includes provisions for performance bonds and vendor-managed inventory technologies, indicating a sophisticated procurement approach that goes beyond simple product acquisition.