Furnish and deliver medical supplies and laboratory equipment

The University of Hawaii Board of Regents issued Invitation for Bids (IFB) No. 26-5416 to furnish and deliver medical supplies and laboratory equipment for the University of Hawaii at Hilo School of Nursing located in Hawaii County. This solicitation encompasses 16 distinct line items including five certified refurbished hospital beds, three certified refurbished hospital gurneys, ten overbed tables, bedding sets and pillows, three Station Outlet Terminal (SOT) packages, six certified refurbished Infusomat B Braun IV pumps, eight IV trainer arm kits, pediatric and adult simulation manikins from brands such as Laerdal and Gaumard, bladder scanners, portable suction units, negative pressure wound therapy equipment, and sequential compression devices. Bidders must submit electronic bids through Hawaii's electronic procurement system (HIePRO) no later than 2:30 p.m. on May 22, 2026, with all delivery to occur within 60 consecutive calendar days from the Notice to Proceed. All pricing must be firm-fixed on an F.O.B. destination basis and include transportation, delivery, installation where applicable, labor, overhead, and all applicable taxes including Hawaii's general excise tax. Questions and clarification requests must be submitted by May 8, 2026, with responses posted by May 15, 2026. The award will be made by individual line item, group of line items, or in total to the lowest responsive and responsible bidder whose bid fully complies with all material requirements and specifications, with brand names establishing quality standards while allowing equivalent product substitutions with burden of proof on the bidder.

The solicitation requires successful bidders to maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability of $1,000,000 per occurrence, and workers' compensation insurance, in addition to compliance with Hawaii Compliance Express (HCE) at the time of award. All refurbished equipment must be certified by the manufacturer or authorized refurbisher and provided in like-new operating condition. The contractor must provide a two-year maintenance and repair plan commencing upon expiration of the manufacturer's warranty, with a minimum two-year manufacturer warranty covering parts and labor required. Payment will be made within 30 calendar days following submission of an acceptable invoice and final acceptance of goods. The procurement is conducted in accordance with Hawaii Revised Statutes Chapter 103D and applicable administrative rules to ensure full and open competition. No specific budget range or incumbent vendors are identified in the available solicitation documents.