Furnish and Deliver Amana PTAC Units for the Physical Plant Dept. Fax Inquiry Deadline 9/30/2025

Southeastern Louisiana University's Purchasing Department is seeking an Invitation to Bid (ITB) for the procurement of 50 Amana Distinctions PTAC Model DCP093J68BA units and 50 Amana Distinctions PTAC Model DCP123J35BA units for its Physical Plant Department. This is a proprietary purchase requiring strict adherence to the specified brand and model specifications. The contract period will run from October 27, 2025, through June 30, 2026, with potential for four additional twelve-month renewals, subject to Louisiana Legislature appropriations. Bidders must quote prices F.O.B. Destination, Freight Prepaid and Allowed, with shipping costs included in the unit price. The bid response is due on October 16, 2025, at 4:00 p.m. Central Time, to be delivered in person or by mail to the Purchasing Department in Hammond, Louisiana. The university will order products on an as-needed basis and reserves the right to purchase additional units at the same price, terms, and conditions through June 30, 2026. Bidders are required to specify their maximum anticipated delivery time and must comply with various state regulations.

The procurement opportunity includes specific state-level preferences, with priority given to products produced, manufactured, harvested, grown, or assembled in Louisiana. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the bid includes provisions related to non-discrimination and firearm industry interactions. The solicitation is open to vendors who can precisely meet the Amana PTAC unit specifications, with no indication of incumbent vendors or existing technological infrastructure requirements. Bidders must demonstrate compliance with the exact product specifications, as only those meeting the precise brand and model requirements will be considered for award. While a specific budget range is not provided, the procurement involves 100 total PTAC units, suggesting a significant equipment investment for the university's Physical Plant Department. The contract allows for potential expansion through four additional twelve-month periods, providing potential long-term business opportunity for the successful bidder.