50015-251016.pdf

STATE OF LOUISIANA

SOUTHEASTERN LOUISIANA UNIVERSITY

HAMMOND, LOUISIANA

A Member of the University of Louisiana System

INVITATION TO BID

TO FURNISH AND DELIVER

AMANA PTAC UNITS FOR

SOUTHEASTERN LOUISIANA UNIVERSITY AND

THE PHYSICAL PLANT DEPARTMENT

ISSUING AGENCY: Southeastern Louisiana University

Purchasing Department

SLU 10800

Hammond, LA 70402

DIRECTOR OF PURCHASING: Richard Himber

Telephone: (985) 549-5322

PROCUREMENT SPECIALIST: Monette Scott

Telephone: (985) 549-5324

CONTACT PERSON: Chris Lemay

Telephone: (985) 549-3333

RELEASE DATE: September 25, 2025

DEADLINE FOR FAX INQUIRIES: September 30, 2025 [Fax to: 985-549-3810 Attn: Monette Scott]

ITB RETURN DATE: October 16, 2025

ITB RETURN TIME: 4:00 p.m., Central Time

BID OPENING LOCATION: Southeastern Louisiana University

Purchasing Department

Property Control & Supply Building

North Oak Street Maintenance Complex

Hammond, Louisiana

STATE OF LOUISIANA

NOTE: THIS SOLICIATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR DELIVERED IN PERSON.

BID RESPONSE FORMS CANNOT BE FAXED AND ANY FAX RESPONSES SHALL BE REJECTED.

This ITB is available in electronic form at https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=42 It is available in Excel format by submitting a written request to the Procurement Specialist listed above. It is the Bidder’s responsibility to check the Office of State Purchasing

LaPAC website frequently for any possible addenda that may be issued. Southeastern is not responsible for a bidder’s failure to download any addenda documents required to complete the Invitation to Bid.

https://wwwcfprd.doa.louisiana.gov/OSP/LaPAC/dspBid.cfm?search=department&term=42

HAMMOND, LOUISIANA

The Southeastern Louisiana University (SLU) Purchasing Department will receive sealed bids until 4:00 P.M. on the bid opening date specified in the solicitation document.

No bid responses will be considered by the SLU Purchasing Department after 4:00 P.M.

Beginning at that time, bids shall be publicly opened and read aloud to those present in the SLU Purchasing Department.

Mail address: Southeastern LA University Delivery: Southeastern University Purchasing Department Purchasing Department SLU 10800 Property Control & Supply

Hammond, LA 70402 2400 North Oak St Hammond, LA 70402

Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and Regulations;

Executive Orders; General Conditions; any Special Conditions; and Specifications listed in the solicitation document.

The purpose of this solicitation is to set forth the requirements and specifications of Southeastern Louisiana University. The contents of this solicitation and the Bidder/ Vendor/ Contractor's bid response shall become contractual obligations if a contract (purchase order) ensues.

INSTRUCTIONS TO BIDDERS

1) Bid Forms: Per LA R.S. 39:1556, all written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided, properly signed in ink or electronic signature by an authorized representative of the bidding entity.

Bids submitted in the following manner will not be accepted: (1) Bid contains no signature indicating intent to be bound; (2) Bid filled out in pencil; (3) Bid sent by facsimile equipment or email. Price alterations to bid responses received before bid opening time will be considered provided the written price alteration has been received and timestamped before bid opening time. Any other alterations of the bid response form or foreign conditions attached thereto may cause rejection of the bid response without further consideration.

2) Standard of Quality: Any product or service bid shall conform to all applicable

Federal and State laws and regulations and specifications contained in the solicitation document. Unless otherwise specified in the solicitation document, any manufacturer's name, trade name, brand name, or catalog number used in the specifications is for the purpose of describing the quality level and characteristic required. Bidder should specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact products specified in the solicitation document.

3) Descriptive Information: Bidders proposing an equivalent brand or model should submit with the bid response information (such as illustrations, descriptive literature and technical data) sufficient for the University to evaluate quality, suitability, and compliance with the specifications of the solicitation document.

Failure to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer's published specification submitted for a product shall be verifiable by the manufacturer. If item(s) bid does not comply with specifications (including brand and/or product number), bidder should state in what respect the item(s) deviate. Failure to note exceptions on the response form will not relieve the successful bidder(s) from supplying the actual products requested.

4) Bid Opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be examined 72 hours after request is made.

Information pertaining to completed files may be secured by visiting the SLU Purchasing Department during normal working hours. Written bid tabulations will not be furnished.

5) Louisiana Preference: Preference is hereby given to products produced, manufactured, harvested, grown or assembled in Louisiana which are equal in quality to products produced, manufactured, harvested, grown or assembled outside of Louisiana. The bidder shall state his right to claim the ten percent (10%) preference in his bid response and the bidder should state the respective Louisiana location where each qualifying item is produced, manufactured, harvested, grown or assembled.

6) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act 121), the person signing the bid must be: (1) A current corporate officer, partnership member or other individual specifically authorized to submit a bid as reflected in the appropriate records on file with the Secretary of State; or (2) An individual authorized to bind the vendor as reflected by an accompanying or as provided upon request corporate resolution or affidavit. By signing the bid, the bidder certifies compliance with the above.

GENERAL CONDITIONS

The SLU Purchasing Department reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities.

1) Prices: Unless otherwise specified in the solicitation, bid prices shall be complete, including transportation and handling prepaid by the bidder to destination - SLU, Hammond, LA. Bids other than FOB destination may be rejected. Bid prices should be quoted in the unit of measure stated. Bid prices shall be firm for a minimum of thirty (30) calendar days, unless otherwise specified by SLU in the solicitation document.

2) Payment Terms: Cash discounts for less than 30 days may be offered, but will not be considered in determining awards. Bids containing "payment in advance" or "COD" requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.

3) Delivery: Bids may be rejected if the delivery time indicated is longer that specified in the solicitation document.

4) Taxes: Bidder is responsible for including all applicable taxes in the bid price. The University is currently exempt from Louisiana State Sales and Use Taxes, and local parish and city taxes. An exemption certificate for state sales and use tax can be provided upon request.

5) New Products: Unless specifically called for in the solicitation document, all products for purchase must be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for purchase unless otherwise specified in the solicitation document. The manufacturer's standard warranty will apply unless otherwise stated in solicitation.

6) Default of Contractor: Failure to deliver within the time specified in the solicitation document will constitute a default and may cause cancellation of the contract. Where the University has determined the contractor to be in default, the state reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

7) Contract Cancellation: The University shall have the right to cancel any contract, in accordance with Purchasing Rules and Regulations, for cause, including but not limited to, the following: (1) failure of the vendor to deliver within the time specified in the contract; (2) failure of the product or service to meet specifications, conform to sample quality, or to be delivered in good condition; (3) misrepresentation by the contractor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the state; (5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other breach of contract.

8) Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.

9) Equal Opportunity: By submitting and signing this bid, bidder agrees that the will not discriminate in the rendering of services to and/or employment of individuals because of race, color, religion, sex, age, national origin, handicap, disability, veteran status, or any other non-merit factor.

By submitting a response to this solicitation, the bidder or proposer certifies and agrees that the following information is correct: In preparing its response, the bidder or proposer has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitation, selection, or commercial treatment of any subcontractor or supplier, refused to transact or terminated business activities, or taken other actions intended to limit commercial relations, with a person or entity that is engaging in commercial transactions in Israel or Israeli-controlled territories, with the specific intent to accomplish a boycott or divestment of Israel. The bidder also has not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. The state reserves the right to reject the response of the bidder or proposer if this certification is subsequently determined to be false, and to terminate any contract awarded based on such a false response.

10) Piggyback: Other Louisiana Governmental Agencies may purchase at the same terms and conditions if agreed upon by awarded bidder.

11) Prohibition of Companies that discriminate against firearm and ammunition industries:

In accordance with La. R.S. 39:1602.2, the following applies to any competitive sealed bids, competitive sealed proposals, or contract(s) with a value of $100,000 or more involving a for-profit company with at least fifty full-time employees.

Unless otherwise exempted by law, submitting a response to this solicitation or entering into this contract, the Bidder, Proposer or Contractor certifies the following:

1. The company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association based solely on the entity’s or association’s status as a firearm entity or firearm trade association;

2. The company will not discriminate against a firearm entity or firearm trade association during the term of the contract based solely on the entity’s or association’s status as a firearm entity or firearm trade association.

The State reserves the right to reject the response of the Bidder, Proposer or Contract if this certification is subsequently determined to be false, and to terminate any contract awarded based on such a false response or if the certification is no longer true.

A Member of the University of Louisiana System

Rvsd. 05/2025

BID RESPONSE FORM

BUSINESS NAME: _________________________________________________________________

TELEPHONE NO.: (______)__________________ FAX NUMBER: (______)__________________

ADDRESS:________________________________________________________________________

MAILING CITY STATE ZIP

EMAIL:__________________________________________________________________________

SCOPE OF BID: FURNISH AND DELIVER: Amana PTAC Units for the Southeastern Louisiana

University and the Physical Plant Department

I/we do hereby acknowledge receipt of the following addenda (if any):

No._______ Dated _____________ No.________ Dated __________

OTHER REQUIREMENTS:

Bidder shall include the cost of transportation and handling in the unit price of item offered - F.O.B. University, Hammond, LA.

If bidding other than the specified make and model, then the bidder should attach illustrations and descriptive literature of the item(s) offered to the bid response form for evaluation purposes.

The attached Instructions To Bidders/General Conditions, Insurance Requirements and

Indemnification Agreement shall be a part hereof.

TO THE VENDOR:

Whenever brand name specifications or catalogue numbers are used to describe the standard of quality, performance and other characteristics, the use of such specifications shall not restrict unless otherwise specified, the submission of equivalent products.

THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR

DELIVERED IN PERSON. BID RESPONSE FORMS CANNOT BE FAXED AND ANY FAX

RESPONSES SHALL BE REJECTED.

PLEASE NOTE: All line items have been approved as a proprietary purchase and only bidders meeting these exact specifications/brand will be considered for an award.

TERMS: Net 30 Prox., F.O.B. University, Hammond, LA 70402

TAXES: Any taxes, other than state sales and use tax, shall be included within the bidder's unit price. The University is currently exempt from state sales and use tax.

SIGNATURE TO THE BID RESPONSE FORM SHALL BE CONSTRUED AS ACCEPTANCE OF THE ITB IN ITS

ENTIRETY.

AUTHORIZED OFFICER:_____________________________ ______________________________

(Signature) (Print or Type Name)

TITLE:____________________________________ DATE:___________________

NOTICE TO BIDDERS

Term Contract

The contract period will be October 27, 2025 thru June 30, 2026. Southeastern Louisiana University reserves the right to order additional products at the same price, terms and conditions through June 30, 2026.

All products will be ordered on an as-needed basis.

Quantities

Quantities stated on the bid form are for bidding purposes only. Actual quantities may vary as all products will be ordered on an As-Needed basis.

Shipping

All unit bid prices shall be quoted F.O.B. Destination, Freight Prepaid and Allowed. Failure to include all cost related to shipping and handling shall cause rejection of the bid without further consideration. Bid prices shall be complete, including transportation and handling prepaid by the bidder to destination – SLU, 2400 North Oak Street, Hammond, La 70402. Bids other than FOB destination may be rejected. Bid prices should be quoted in the unit of measure stated.

Contract Continuation

If mutually agreeable to the University and the successful bidder, this contract may be extended for four (4) additional twelve (12) month periods at the same prices, terms and conditions. This contract and any renewals are subject to continued appropriations of funding to the University by the Louisiana Legislature.

ENTIRE BID RESPONSE TO BE DELIVERED TO PURCHASING DEPARTMENT ADDRESS BY

DATE AND TIME INDICATED ON THE FRONT OF THE BID DOCUMENT.

PLEASE NOTE: All line items have been approved as a proprietary purchase and only bidders meeting these exact specifications/brand will be considered for an award

Southeastern Louisiana University

Bid Response Form

Quantities stated on the bid form are for bidding purposes only. Actual quantities may vary as all products will be ordered on an As-Needed basis.

PLEASE NOTE: All line items have been approved as a proprietary purchase and only bidders meeting these exact specifications/brand will be considered for an award.

ITEM SPECIFICATIONS EST

QTY

UNIT

PRICE

TOTAL

PRICE

1 Amana Distinctions PTAC – Model

DCP093J68BA

2 Amana Distinctions PTAC – Model

DCP123J35BA

TOTAL

Shipping: Price for each item must include shipping.

All unit bid prices quoted shall be quoted F.O.B Destination, Freight Prepaid and Allowed.

Failure to do so shall cause rejection of the bid without further consideration.

Delivery Time:

Bidder shall indicate maximum anticipated delivery time after receipt of a Purchase Order:

(Check One)

[ ] 15 days or less after receipt of purchase order [ ] 30 days or less after receipt of purchase order

[ ] Other - State

Shipping:

Price for each item must include shipping.

All unit bid prices quoted shall be quoted F.O.B Destination, Freight Prepaid and Allowed.

Failure to do so shall cause rejection of the bid without further consideration.

NAME OF BIDDER: BIDDER'S INITIALS