Fuji Archive Film

The Illinois Secretary of State has issued a Request for Quote (RFQ) for the procurement of specialized archival film supplies. This solicitation seeks bids for 800 rolls of Fuji FM-66 Archive Film (16mm x 215') and 50 rolls of Fuji HR-20 Film (35mm x 100') to support the state's archival preservation needs. All supplies must be delivered to the Illinois State Archives at 501 S 2nd Street, Howlett Building Room 093, Springfield, Illinois 62756 no later than June 30, 2026. The contract term extends from execution through June 30, 2026, with a maximum total term not to exceed ten years and zero renewal years available. Award will be made to the responsive and responsible bidder submitting the lowest price, with all pricing required to include shipping costs for both film line items. Bids are due by the deadline specified in the BidBuy system, with offers accepted via email to Solicitation Contact Chelsie Norris-Martin at cnorris-martin@ilsos.gov or through the BidBuy portal. The RFQ was posted on April 24, 2026, with a bid submission deadline of April 29, 2026.

The RFQ does not specify set-aside designations or restrictions limiting bidder eligibility based on disadvantaged enterprise status or organizational type classifications. No incumbent vendors or current contractors are identified in the available documentation. Vendors selected for award must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with Worker's Compensation Insurance as required by law, and must comply with all applicable federal, state, and local laws and standard Illinois certifications. The contract value is designated as firm with no discount for prompt payment offered. Invoicing shall occur upon completion of the contract and should be directed to the Secretary of State Archives at 100 W Jackson, Room 2W, Springfield, Illinois 62756. The specific contract value or budget range for this procurement is not disclosed in the available solicitation documents.