Fuji Archive Film

The Illinois Secretary of State is conducting a Request for Quote (RFQ) for the procurement of 800 rolls of Fuji Archive Film FM-66 (16mm x 215', 1.3 mil) through a competitive bidding process. The contract will be executed and run through June 30, 2025, with delivery required at the Illinois State Archives facility in Springfield during that period. Prospective vendors must submit quotes via email or through the BidBuy platform, with the solicitation officially posted on February 28, 2025, and responses due by March 5, 2025. The procurement will be awarded to the lowest responsive and responsible bidder who meets all specified requirements. Evaluation criteria will focus on total pricing, which must include all shipping costs, and compliance with the state's standard terms and conditions for supplies and services. Bidders must ensure their quote encompasses the full 800-roll requirement and adhere to the specified delivery timeline.

The RFQ does not explicitly indicate any specific set-aside designations for disadvantaged businesses or restricted participation categories. Payment for the contract will follow the State Prompt Payment Act, and the total contract value appears to be firm rather than estimated. No incumbent vendor information is provided in the available documentation, and there are no noted requirements for integration with existing infrastructure or technology. While a specific budget range is not disclosed, the procurement is for a defined quantity of archive film with a clear delivery endpoint of June 30, 2025. The contract seems straightforward, focused on a specific material procurement for the state archives, with standard state procurement protocols governing the solicitation and potential award.