Fuji Archive Film

The Illinois Secretary of State is conducting a Request for Quote (RFQ) for the procurement of 700 rolls of 16mm x 215' Fuji Archive Film, specifically targeting archival documentation needs. This solicitation is focused on St. Clair County and will result in a contract operating from execution through December 31, 2024. The procurement process requires bidders to submit comprehensive pricing that includes shipping costs, with the award being made to the most responsive and responsible bidder submitting the lowest price. Potential vendors must adhere to the bid submission guidelines, with the formal bid due date established as November 6, 2024. The RFQ mandates that bidders follow specific pricing formats and be prepared to provide detailed quotes that comprehensively address the film specification requirements.

While the document does not explicitly outline set-aside designations or specific vendor restrictions, the solicitation appears to be open to qualified vendors capable of meeting the precise film specifications. The contract indicates that total payments will not exceed an amount to be predetermined by the State prior to contract execution, suggesting a potentially limited budget scope. No incumbent vendors are mentioned in the available documentation, and there are no explicit indications of required technology integration. The contract may potentially be renewed at the State's discretion, though the RFQ indicates zero additional renewal years. Vendors should note that while expenses are not allowable, they may offer a discount for prompt payment, which could be a strategic consideration in their bid preparation.