Fueling Services

The City of Fair Oaks Ranch, Texas, located in Kimble County, is seeking a fueling services provider through a Request for Proposals (RFP) for its municipal fleet. The procurement involves the delivery and supply of Ultra Low Sulfur Diesel (ULSD) and Unleaded Gasoline (87 Octane or higher) to a split compartment above-ground tank with a 1,500-gallon total capacity. The city requires a vendor capable of delivering fuel from an EPA-approved terminal, with a two-day delivery window for non-emergency situations. The estimated annual fuel volumes are 3,000 gallons of diesel and 18,500 gallons of unleaded gasoline. Evaluation criteria will assess proposals across three categories: Project Team, Key Personnel and Relevant Experience (30 points), Project Approach (20 points), and Price (50 points). The RFP is due by July 11, 2025, at 2:00 PM CST, with the intent to enter a one-year agreement with optional renewals. Vendors must submit proof of insurance, maintain necessary certifications and licenses, and comply with all applicable laws and regulations.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Pricing will be structured based on the Oil Price Information Service (OPIS) index, with respondents required to provide a fixed markup or discount per gallon. The city reserves the right to negotiate proposed amounts and select the most advantageous proposal, potentially entering contract negotiations with the highest-ranked respondent. While specific budget ranges are not detailed, the annual fuel consumption provides insight into potential contract value. The procurement suggests a comprehensive approach to securing a reliable fuel supply for the municipal fleet, with flexibility for potential contract extensions. No incumbent vendor information is provided in the available documentation, and there are no specific notes about existing infrastructure or technology integration requirements.