Fuel Program: Fixed and Spot Price for Metro Area

The State of Minnesota, specifically through the Office of State Procurement and involving Anoka County, is conducting a Request for Proposal (RFP) for a Fuel Program to provide and distribute diesel, gasoline, and E85 products to participating State agencies and Cooperative Purchasing Venture (CPV) members across the nine-county Metropolitan Area and St. Croix County, Wisconsin. The contract will offer both Fixed Price and Spot Price fuel programs, with contractors required to have a minimum of three years' experience in fuel supply and distribution and maintain a distribution network capable of serving locations within 50 miles of Minneapolis. Contractors must provide comprehensive fuel delivery services, including monitoring fuel usage, generating usage reports, and submitting sample invoices and quotes for both pricing programs. The evaluation process will be conducted in four phases, with a total of 1,000 points available, including 100 points for acceptance of State's Terms and Conditions, a pass/fail qualification review, and 900 points for cost details. Key deadlines include a question submission deadline of December 6, 2024, and a final proposal response due date of December 16, 2024, with all submissions required through the SWIFT Supplier Portal. The anticipated contract term runs from February 1, 2025, through January 31, 2026, with options to extend up to an additional 48 months.

The solicitation includes provisions for diverse spend reporting and preferences for targeted group, economically disadvantaged, and veteran-owned businesses, with potential additional preference points of up to 120. No bid bond or performance bond is required for this procurement. The estimated total dollar value for the one-year contract is $25,000,000, though this represents neither a minimum nor maximum commitment. The procurement anticipates approximately 4.57 million gallons of gasoline, 45,800 gallons of E-85, and 3.31 million gallons of various diesel blends annually, with delivery requirements of 100% of monthly committed quantities for the fixed price program and no quantity commitments for the spot price program. Pricing will be calculated using a formula that includes a Total Bid Constant plus the Daily Contract Average Price at the Minneapolis Terminal, multiplied by total gallons. While an incumbent provider is suggested to exist, they are not explicitly named in the documentation. Contractors must meet specific fuel specifications, provide market condition updates, and manage available fuel credits, with all blending to be completed at the contractor's location or refinery.