Fuel for Utilities & Energy

Auburn University is procuring sealed bids for fuel products to support its Utilities & Energy operations, with potential extension to Auburn University at Montgomery and the Alabama Cooperative Extension System. The procurement seeks unit price bids on a cost-plus basis for four fuel products: Ultra Low Sulfur Diesel (ULSD), 89 Octane Unleaded Alcohol-Free Gasoline, 87 Octane E10 Gasoline, and #2 Fuel Oil, with all quantities specified in gallons as estimates only with no guaranteed minimum purchase volume. Fuel deliveries must be completed within 48 hours of order, with pricing quoted as Rack Price plus a Fixed Cost Add-On encompassing freight and delivery, inspection and testing fees, applicable taxes, environmental fees, and profit and administrative costs. #2 Fuel Oil must meet ASTM Standard D396 with a minimum pour point of -10°F and heat content of 138,000 BTU per gallon, supported by a certificate of analysis from a pre-approved testing agency. Vehicle fuel deliveries are directed to the Facilities Management Automotive Shop and Tiger Operations at 662 Haley Lane, Auburn, Alabama, or other university-designated locations, while #2 Fuel Oil deliveries are made to all university fuel oil tanks regardless of location. The request for bid was posted on April 2, 2026, with sealed bids due on April 8, 2026, at 10:30 AM CDT, with public bid opening via conference call; submissions must be made exclusively through the JAGGAER Sourcing Event Portal on an "F.O.B. Destination - Freight Prepaid and Allowed" basis. Auburn University prefers vendors with a servicing location within 50 miles of Auburn, Alabama, capable of providing service and repair support for fuel dispensing equipment, and vendors must provide their minimum delivery quantity and typical delivery lead time for approval.

Bidders must comply with Alabama state and local sales tax registration and remittance requirements under Section 41-4-116 of the Alabama Code and are required to submit a completed and notarized disclosure statement. Vendors must provide either an E-Verify Memorandum of Understanding if they have any offices or employees within Alabama or a statement confirming no such presence in the state. Auburn University reserves the right to award in whole or in part, by line item, or make multiple awards as deemed in the university's best interest, and reserves the right to request supplier cost documentation and conduct random audits, with third-party price verification from sources such as the OPIS Wholesale Rack Report required on each invoice. The contract will have an initial term of one year with the option to renew annually for up to four additional years at Auburn University's discretion. No specific budget range or award value is disclosed in the procurement documents. The primary contact for all bid-related questions is Kyle Long at kdl0033@auburn.edu or +1 334-844-5588.