Fuel_Oil_Bid_Documents_ Amended.docx

SCOPE OF WORK

Auburn University is seeking unit‑price bids on a cost‑plus basis for the supply and delivery of the following fuel products:

1. Ultra Low Sulfur Diesel (ULSD)

2. 89 Octane Unleaded Alcohol‑Free Gasoline

3. 87 Octane E‑10 Gasoline

4. #2 Fuel Oil (Utilities & Energy – Boilers) Fuel products will be used by Facilities Management, Utilities & Energy, and Transit Operations (Transit deliveries may begin October of the contract year). Quantities shown are estimates only; Auburn University guarantees no minimum purchase volume.

The initial contract term shall be one (1) year, with the option to renew annually for up to four (4) additional years, at Auburn University’s discretion.

PRICING STRUCTURE (COST‑PLUS)

Pricing shall be quoted as:

Rack Price + Fixed Cost Add‑On The fixed cost add‑on shall include all applicable expenses, including but not limited to:

· Freight and delivery

· Inspection and testing fees

· Federal, state, and local taxes

· Environmental fees

· Profit and administrative costs No additional charges may be added to invoices unless preapproved in writing by Auburn University.

For vehicle fuel products, Auburn University requests the **same fixed add‑on price per product regardless of delivery quantity or load size**.

#2 Fuel Oil Pricing Breakpoints Vendors shall provide separate add‑on pricing for:

· Deliveries under 5,000 gallons

· Deliveries 5,000 gallons or greater Vendors must state the minimum delivery quantity and typical delivery lead time following verbal or written notification.

BENCHMARK & DOCUMENTATION REQUIREMENTS

1. Prices shall be based on the supplier’s price at the regional fuel terminal (rack price).

2. Each invoice must include third‑party price verification (e.g., OPIS Wholesale Rack Report) for the day of delivery.

3. Auburn University reserves the right to request supplier cost documentation and to perform random audits through Procurement & Business Services and Facilities Management.

FUEL OIL TECHNICAL SPECIFICATIONS (#2 FUEL OIL)

Fuel oil must meet ASTM Standard D‑396 and the following minimum requirements:

· Pour Point: 10°F

· Heat Content: 138,000 BTU per gallon Fuel oil is used as an alternate boiler fuel during natural gas curtailment events. Auburn University may purchase any quantity, including amounts exceeding 100,000 gallons, on an as‑needed basis.

The successful bidder must provide a certificate of analysis from a testing agency pre‑approved by Auburn University

DELIVERY REQUIREMENTS

· Fuel delivery timeframe: Within 48 hours of order unless otherwise specified

· Auburn University may request multiple vehicle fuel products in a single load

· Failure to meet delivery timelines may result in a 10% penalty on the cost‑plus amount unless delayed by Force Majeure events (weather, government action, labor strikes, etc.)

· Vehicle fuel deliveries shall be made to Facilities Management – Automotive Shop and Tiger Operations, currently located at 662 Haley Lane, Auburn, AL, or other University‑designated locations as needed.

· #2 Fuel Oil deliveries to all University fuel oil tanks, regardless of size or location

· Conduct a site visit prior to bid submission if tank locations are unfamiliar

Delivery shall be F.O.B. Destination – Freight Prepaid and Allowed.

VENDOR LOCATION & SUPPORT

Auburn University prefers a servicing vendor location within 50 miles of Auburn, Alabama, capable of providing service and repair support for fuel dispensing equipment when applicable.

ELIGIBLE PARTICIPATING ENTITIES

Contracts resulting from this solicitation may be utilized by other eligible entities, including but not limited to:

· Auburn University at Montgomery (AUM)

· Alabama Cooperative Extension System

· Other authorized State of Alabama entities Each entity will issue its own purchase orders and manage payments independently.

Bid Form

Minimum Vehicle Deliverable Quantity (gallons)

Standard Delivery Time After Notification (hours)