Fuel Depot Overhaul at Bus Garage

Houghton Lake Community Schools is requesting proposals for a complete overhaul of the fuel dispensing and management system at its Bus Garage, located at 4433 W. Houghton Lake Drive, Houghton Lake, Michigan, with proposals due November 13, 2026 at 12:00 noon. No set-asides or preferences are designated; however, proposals must include Historically Underutilized Business certification status and Iran Economic Sanctions Act compliance certification.

The scope encompasses replacement of one gasoline pump and one diesel pump, associated computer hardware and software controls, and all wiring and conduit between the pumps and the main office. The selected contractor must supply all equipment, labor, materials, installation, configuration, testing, training, and documentation to deliver a fully operational system. A one-year warranty on installation workmanship beginning at final acceptance is mandatory. The District targets project completion over a long weekend, holiday break, or after school year conclusion on June 11, 2027.

Proposals will be evaluated on weighted criteria: technical compliance and system suitability (30 percent), total installed price and five-year ownership cost (50 percent), relevant experience and references (10 percent), schedule and continuity of bus fueling (5 percent), and warranty and Michigan service support (5 percent). Pricing must itemize base project costs for equipment, installation, removal and disposal, labor, site restoration, permits and inspections, configuration and training, and temporary fueling arrangements if required, plus separately itemized recurring annual costs for software, hosting, and support services over five years. Proposals must remain valid for at least 90 calendar days following submission. Site visits are available October 20 or 21, 2026 at 9:30 a.m. by contacting Transportation Director Karen Weirauch. Questions are due in writing by October 26, 2026 at 4:00 p.m. Sealed bids will be opened at 12:30 p.m. on November 13.