Frozen Eggs-Oct 2012

The State Correctional Institution at Coal Township is seeking a vendor to supply frozen eggs through a Request for Quotations (RFQ) issued on September 11, 2012. The procurement involves procuring 480 cases of frozen, pasteurized egg whites and whole eggs, to be delivered in three installments between October 22, 2012 and December 17, 2012. Specific product requirements include USDA compliance, a 12-month frozen shelf life, and processing in a USDA-inspected facility. The RFQ requires bidders to submit pricing FOB destination, include a nutrition facts label with bid documents, and respond by September 27, 2012 at 2:00 pm. The correctional facility reserves the right to not award the contract if costs are deemed not in its best interest, and notes that quantities are estimates subject to change based on inmate population. Bidders must also comply with the Pennsylvania Right-to-Know Law and provide documentation demonstrating their ability to meet the specified product requirements.

The contract opportunity does not explicitly outline specific set-aside designations or restrictions on responding organizations. The RFQ is governed by the Reciprocal Limitations Act, which provides preferences to bidders from states offering similar reciprocal preferences. Vendors must complete GSPUR-89 forms detailing their residency and business operations in Pennsylvania to potentially claim in-state preference. While no specific budget range is provided, the procurement is for a three-month period covering multiple egg product deliveries. The contract will be executed through Montour County, Pennsylvania, with the primary contracting entity being the State Correctional Institution at Coal Township. Bidders should be prepared to provide comprehensive documentation, including compliance with USDA regulations, nutrition labeling, and willingness to accommodate potential fluctuations in institutional food service requirements.