Fresh Eggs - Request for Quote

The Colorado Department of Corrections, operating under Garfield County jurisdiction, has issued a Request for Quote (RFQ) for the procurement of fresh eggs to supply correctional facility kitchens across four locations: Buena Vista Correctional Complex, Central Warehouse, Limon Correctional Facility, and Sterling Correctional Facility. The solicitation, DQ 2026000492, requires bidders to supply U.S. Grade A eggs in brown or white varieties, packaged in loose pack 15 or 30-dozen cases, USDA inspected, and stamped and dated no more than 17 days prior to delivery. Total quantity requirements consist of 180 cases of 30-dozen eggs or 360 cases of 15-dozen eggs, with all deliveries required between June 1-5, 2026, in appropriate transport containers maintained at temperatures not exceeding 45 degrees Fahrenheit. All pricing must be submitted on an FOB Destination basis with freight prepaid and all-inclusive pricing, meaning bidders must factor transportation costs into their quotes with no additional surcharges or taxes to be charged to the state. The RFQ deadline for quote submission is May 28, 2026, with award anticipated following the evaluation period. Qualified bidders must be registered with the Colorado Secretary of State, comply with all accessibility requirements, maintain comprehensive insurance coverage including commercial general liability with minimum limits of $1,000,000 per occurrence, and provide certification regarding tax identification, vendor information, conflicts of interest, and performance location disclosures. Pricing terms are required to remain firm throughout the purchase order term, brand substitutions will not be accepted, and vendors failing to deliver on three separate occasions within the agreed timeframe may be deemed non-responsible and disqualified from participating in all future CDOC solicitations for up to three years or indefinitely.

The solicitation does not explicitly identify set-asides for small businesses or minority-owned vendors, though the procurement documents reference that such set-asides may apply under Colorado procurement regulations at the discretion of the state. The RFQ does not reference any incumbent vendors or current contractors, suggesting this may be a new procurement or a competitive re-solicitation without prior contract references. No specific budget range or award value is disclosed in the procurement documents, as pricing will be determined competitively based on bidder submissions and evaluation of cost proposals. Bidders must demonstrate vendor responsibility by providing evidence of business registration, tax compliance, litigation history, and absence of conflicts of interest. The contract terms and conditions establish the framework for payment contingent upon delivery of products meeting all specified quality and packaging requirements, and vendors should note that federal funding provisions may apply, potentially requiring SAM registration and debarment/suspension certifications if the purchase is funded with federal dollars.