Fresh Eggs - Request for Quote

The Colorado Department of Corrections (CDOC) issued a Documented Quote solicitation for the procurement of fresh eggs to supply five correctional facilities: Arkansas Valley Correctional Facility, Buena Vista Correctional Complex, Central Warehouse, Denver Women's Correctional Facility, and Limon Correctional Facility. The procurement seeks USDA Grade A fresh eggs in brown or white varieties, available in medium or large loose pack configurations of either 15 or 30 dozen per case, with a total quantity of 240 cases of 30-dozen eggs (or 480 cases if vendors submit bids for 15-dozen case sizes) for delivery during the week of March 23-27, 2026. Eggs must be inspected, stamped, and dated no more than 17 days prior to delivery and maintained at temperatures not exceeding 45 degrees Fahrenheit. Vendors must submit quotes by March 19, 2026, at 1:00 p.m. Mountain Time, with written inquiries due by 10:00 a.m. the same day, and award selection and notification estimated for 2:00 p.m. on March 19, 2026, with a desired Purchase Order start date of 3:00 p.m. that same day. Award will be made to the responsible respondent offering the most advantageous quote, with price as the primary consideration and other factors including sample quality and delivery lead time; vendor product brands and nutritional specifications must be approved prior to award, and vendors may be required to submit samples at their own expense. All required submission documents include Exhibit B (Required Vendor Information), Exhibit C (W-9 Request for Taxpayer ID Number), Exhibit D (Price Proposal Form), and Exhibit E (Vendor Disclosure Statement), submitted through BidnetDirect.com and Colorado Vendor Self Service (VSS).

Service Disabled Veteran-Owned Small Businesses (SDVOSB) certified through appropriate United States agencies receive a 5% quote preference, though no other set-asides or incumbent vendor information is specified in the solicitation materials. All vendors must obtain and maintain specified insurance coverage, including workers' compensation, commercial general liability with minimum limits of $1,000,000 per occurrence, and automobile liability insurance, with certificates of insurance required within seven business days of the effective date and submitted to doc_purchasing@state.co.us. Prior to Purchase Order execution, the awarded respondent must provide proof of Good Standing with the Colorado Secretary of State and comply with all mandatory requirements including criminal background checks and consent-to-search authorizations for facility access, independent price determination certifications, and conflict of interest disclosures. Pricing must remain firm during the initial Purchase Order term with all costs, including delivery, shipping, and applicable fees incorporated into the quoted price, with no additional surcharges or taxes to be paid by the state; the CDOC may elect to include a provision allowing annual price increases not to exceed 2.5% for each fiscal year if a contract is awarded. No specific budget range or award value is detailed in the solicitation materials, and all quoted pricing should reflect total extended costs for the quantities requested across all five facilities for the specified delivery week.