Fresh Eggs - BVCF, CCCW, DWCF

The Colorado Department of Corrections (CDOC) has issued a Documented Quote (DQ) solicitation (CAAA 2026000371) for the procurement of fresh eggs to be delivered to three correctional facilities: Buena Vista Correctional Complex (BVCF), Central Warehouse (CCCW), and Denver Women's Correctional Facility (DWCF) in Garfield County, Colorado. The procurement requires USDA Grade A fresh eggs in brown or white varieties, supplied in medium or large loose pack format with either 15 or 30 dozen per case, stamped and dated no more than 17 days prior to delivery and maintained at temperatures not exceeding 45 degrees Fahrenheit. The total order consists of 150 dozen cases for delivery during the week of March 30 through April 3, 2026, with specific allocations: BVCF (30 cases), CCCW (90 cases), and DWCF (30 cases). All delivery must be F.O.B. Destination with freight prepaid and no additional shipping surcharges or taxes beyond the quoted price. Quotes must be submitted electronically through BidNetDirect.com by March 26, 2026, at 1:00 p.m. Mountain Time, with award notification and Purchase Order execution anticipated the same day at 2:00 p.m. and 3:00 p.m., respectively. Written inquiries regarding the solicitation must be submitted by March 26, 2026, at 10:00 a.m. Mountain Time. Award will be made to the responsible respondent whose acceptable quote is determined most advantageous to the State, with price as the primary consideration and other factors including sample quality and lead time evaluated secondarily. Vendors must provide product brand names and nutritional specifications for CDOC approval prior to award and may be required to submit samples at their own expense.

This procurement does not contain specific set-aside restrictions limiting participation to particular business classifications, though Service Disabled Veteran Owned Small Businesses (SDVOSB) certified through appropriate United States agencies receive a five percent preference on quote pricing if properly documented to support Colorado's three percent SDVOSB contracting goal. All respondents must certify compliance with Colorado Revised Statutes sections 18-8-302, 18-8-306, 18-8-301, and 18-8-308, and the State of Colorado State Controller's Procurement Conflicts of Interest Policy, with no actual, potential, perceived, or apparent conflicts of interest permitted. Prior to Purchase Order execution, the awarded vendor must provide proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting Workers' Compensation Insurance (if non-owner employees are utilized) and Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $1,000,000 general aggregate. The solicitation documents do not identify an incumbent vendor or specify budget ranges; however, all pricing must be firm during the initial contract term, with CDOC retaining the option to elect an annual price increase not to exceed 2.5% for each fiscal year if a contract is awarded and agreed upon by both parties. All vendors must complete and submit required exhibits including Required Vendor Information (Exhibit B), W-9 Request for Taxpayer ID Number (Exhibit C), Price Proposal (Exhibit D), and Vendor Disclosure Statement (Exhibit E), along with certifications regarding non-conflict of interest and acceptance of all standard State of Colorado Purchase Order Terms and Conditions.