Freight Management Services

San Mateo Medical Center (SMMC), a public hospital and clinic system serving San Mateo County, is seeking proposals for Freight Management Services through a Request for Proposals (RFP) released on May 30, 2025. The procurement targets a comprehensive freight management solution to handle approximately 100-200 inbound and 5-20 outbound packages monthly, primarily from U.S. locations. The primary objectives include reducing shipping costs, improving shipment visibility, and streamlining inbound and outbound logistics. Proposers must demonstrate expertise in managing small parcel and freight shipments, provide a group shipping number, offer comprehensive tracking, and optimize shipping strategies through carrier negotiations. The evaluation criteria will be weighted 75% on method, approach, experience, and organizational capacity, and 25% on price. Key procurement dates include a question submission deadline of June 10, 2025, and a proposal due date of June 20, 2025, with an anticipated contract term of three to five years.

Minimum qualifications for proposers include having provided similar services to a public hospital for the past five years, holding at least one contract with a major carrier, being legally authorized to do business in California, and maintaining required insurance coverage. While no specific set-aside designations are mentioned, the RFP suggests a preference for vendors with proven healthcare logistics experience. Contractors must comply with various county requirements, including the Living Wage Ordinance, which mandates progressive wage scales, and multiple compliance attachments such as HIPAA Business Associate Requirements, Intellectual Property Rights, and Section 504 Accessibility Compliance. Additional requirements include fingerprinting certification for employees who may have contact with children and adherence to the county's Corporate Compliance Code of Conduct. Though the exact budget is undefined, the procurement is structured to select the most qualified vendor based on comprehensive evaluation criteria rather than solely on cost.