Freeway Light Poles and Lights

The Michigan Department of Transportation (MDOT) issued Request for Quote (RFQ) 230000000174 on January 19, 2023, on behalf of Kalamazoo County and Fruitport Village for the procurement of freeway light poles and lighting equipment. This is a resolicitation of RFQ 230000000125 and seeks three specific product categories: ten LED CREE 1006 units (model CREE-STR-LWY-2M-HT-10-E-UL-SV-700-40K), two DS330 fatigue-resistant soft square steel posts measuring 29 feet in straight square configuration with 6-inch diameter in bronze finish, and six Cree ARE units (model ARE-EHO-3M-HV-24-E-UL-SV-1000-F-40K). The DS330 poles are fabricated from hot-rolled welded steel tubing with a minimum yield strength of 55 KSI, include reinforced handholes with grounding provisions, removable plastic pole caps, and base covers, and are designed to accommodate multiple fixture mounting options for luminaire assemblies. The LED lighting fixtures must meet IES LM-79-08 photometric testing standards, CALTrans 611 vibration testing requirements, and ANSI C136.31-2001 standards, with cULus listing for wet locations and Buy American compliance within ARRA. Quotes were due by 12:00 p.m. Eastern Time on Monday, January 23, 2023, with delivery required within 12 weeks from purchase order receipt to MDOT Special Crews at 800 Chanter Road, Jackson, Michigan 49201, between 7:30 a.m. and 4:30 p.m. No installation services are required, and bids on alternate brand or manufacturer lines will not be considered. All vendors must be registered in the Michigan SIGMA VSS system to submit quotes and receive payments via Electronic Funds Transfer on Net 45 terms.

The RFQ does not specify any set-aside designations or restrictions limiting participation to particular types of organizations such as disadvantaged enterprises, minority-owned businesses, or women-owned businesses. No incumbent vendors or current contractors are identified in the procurement documents. Quotes must include shipping costs with FOB Destination pricing and remain valid for 60 calendar days from the quote due date. The State reserves the right to disqualify bids for failure to follow instructions, consider late proposals under specified circumstances, enter into negotiations on price and terms, and refuse awards to bidders with outstanding State tax debts. Standard contract terms apply, including comprehensive warranties, inspection rights, indemnification requirements, and intellectual property provisions. The specific award value or total contract budget is not disclosed in the available procurement documents; however, the scope involves procurement of ten LED lighting units, two steel poles, and six additional lighting fixtures with associated delivery and payment terms. For technical questions or submission inquiries, vendors should contact Laura Dotson, Solicitation Manager, at DotsonL2@michigan.gov or (517) 230-1612.