Frame Shop Supplies

The Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of the Office of Support Services, is soliciting sealed bids for a one-year master agreement with four optional one-year renewal periods for frame shop supplies through June 30, 2020. This procurement encompasses 20 line items including transfer tape, foamcore sheets, molding in various styles and dimensions, matboard, framing glass, corrugated cardboard sheets, wire, screw eyes, framer points, and dry mount foam board, with estimated first-year quantities ranging from 10 feet for thumbnails to 1,000 units for bump-ons. Bids must be submitted in sealed form by 10:00 AM on June 4, 2019 (extended from the original May 29 deadline) to the KYTC Division of Purchases at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, with a tentative award date of June 21, 2019. All prices must be quoted F.O.B. Destination with freight prepaid and allowed, and delivery time must be specified in calendar days from receipt of delivery order; vague terms such as "as required" or "prompt" are unacceptable. Evaluation criteria allocate 95 points to price, with the lowest bidder receiving the maximum score and other bidders' scores calculated proportionally, and 5 points to delivery time, with the best delivery time receiving maximum points. Bidders must submit a notarized Annual Affidavit confirming compliance with Kentucky campaign finance laws, tax registration requirements, and other statutory obligations. Price increases are prohibited during the first 12 months; only one increase is permitted thereafter and must be justified by industry-wide changes.

Reciprocal preferences for Kentucky resident bidders and preferences for qualified bidders including the Department of Corrections Division of Prison Industries and Kentucky Industries for the Blind apply under KRS 45A.490-494 and 200 KAR 5:410; no set-asides are indicated in this solicitation. Vendors must specify packaging quantities for items shipped in boxes or rolls and direct all shipments to the KYTC Division of Facilities Support at 1219 Wilkinson Boulevard, Frankfort, Kentucky 40622. The Commonwealth does not guarantee any minimum purchase quantities and reserves the right to reject all bids, cancel the solicitation, waive minor irregularities, and extend the contract to other state agencies and political subdivisions with vendor consent. Payment will be made within thirty working days of receipt of goods and invoice. No specific budget range or award value is disclosed in the solicitation documents. Addendum 2 modified several line items, deleted lines 9, 11, 12, and 18, and clarified specifications and unit-of-measure requirements in response to vendor questions.