FPCM-RFQ-P000277-G2070-CS-Grounds Maintenance

The California Department of Corrections and Rehabilitation (CDCR) has issued a Request for Quotation (RFQ) P-000277, Tracking #G2-070, for grounds maintenance equipment to be delivered to the R.J. Donovan Correctional Facility in San Diego. The procurement seeks six specific line items: one turf aerator (Lawnaire 28 or equivalent), four backpack blowers (Grainger 44X139 or equivalent), two vacuum mouser kits (Grainger/Greenlee #4CN25 or equivalent), ten mulching lawn mowers (Honda HRC216HXA or equivalent), four weed trimmers (Stihl FS70R or equivalent), and vendor set-in-place service. All equipment must be fully assembled prior to delivery, with installation anticipated to begin on 6/13/16. The RFQ requires vendors to submit responses by May 9, 2016, and mandates that all equipment be new, prohibiting used, shopworn, demonstrator, prototype, or discontinued models. Evaluation criteria include compliance with specifications, and the state reserves the right to increase the purchase order up to 20% upon written approval. A seller's permit is required prior to award, and vendors must provide gate clearance information 30 days before delivery for personnel performing set-in-place services.

The solicitation includes a 5% bid preference for small businesses or non-small businesses that demonstrate at least 25% small business subcontractor participation. Vendors must provide various certifications, including recycled content certification, documentation of commercially useful function, and verification regarding the Darfur Contracting Act. The procurement allows for award on an "All or None" or "Individual Items" basis, providing flexibility for potential contractors. Cash discounts will not be considered in the evaluation process, though they may be accepted if offered. While no specific budget range is explicitly stated, the comprehensive equipment list suggests a moderate-value procurement focused on standardizing grounds maintenance capabilities at the correctional facility. Potential bidders must be prepared to meet specific administrative requirements, including comprehensive documentation and compliance with state contracting regulations. The solicitation emphasizes the importance of small business participation and adherence to state procurement guidelines.