FPCDQ1505Helitack Equipment for DFPC/Wildland Fire

The Colorado Department of Public Safety (CDPS), Division of Fire Prevention and Control (DFPC), issued a Documented Quote solicitation for helitack equipment to support wildland fire helicopter crews operating in Denver County and Denver City. The procurement encompasses 28 line items of specialized firefighting equipment and personal protective gear, including hand tools (combi tools, McLeod tools, Pulaski tools, shovels, and axes), specialized equipment (drip torches, weather meters, snap tanks, and fuel containers), personal protective equipment (flight gloves, goggles, chin straps, and canteens), and flagging supplies, with unit quantities ranging from 2 to 100 items depending on the specific product. All equipment must be new with no substitutions or stated equivalents permitted; bidders must supply the complete list of required items or should not submit a proposal. Proposals were due on Tuesday, May 12, 2015, at 2:00 PM Mountain Time, with late submissions not accepted, and all equipment required delivery by June 30, 2015. The award period extends through the State's fiscal year 2015 ending June 30, 2015, contingent upon appropriated and budgeted funds. Pricing must be quoted FOB Destination Ft. Collins, Colorado, with shipping and handling included in the total bid price; prices shall remain binding and valid for ninety days after the closing date. One award will be made to the responsible bidder whose bid is determined most advantageous to CDPS based on the completeness and pricing of the submitted proposal.

Bidders must be registered on Colorado's Vendor Self Service System (VSS) by the bid submission deadline to be considered responsive and eligible for award. Proposals must be submitted both through VSS and via email or hand delivery to Cindy Fredriksen, Procurement Director, at the CDPS Procurement Office, with hard copies including the signature page, bid pricing information, and manufacturer's warranty documentation; no faxed proposals are accepted. Reciprocal bidding preferences apply in accordance with Colorado Revised Statutes, and the State is tax exempt. The solicitation does not identify specific set-aside designations for disadvantaged enterprises, incumbent vendors, current contractors, or funding sources. No budget range or award value is specified in the solicitation documents; however, the procurement is limited to equipment that can be procured and delivered within the State's fiscal year 2015 budget, ending June 30, 2015.