FPCDQ1505Helitack Equipment - final 050515.pdf

FPCDQ1505Helitack Equipment – DFPC Helitack Equipment Page 1 of 4

COLORADO DEPARTMENT OF PUBLIC SAFETY

CDPS Procurement Office

700 Kipling Street Denver, CO 80215

SIGNATURE PAGE

DOCUMENTED QUOTE #: FPCDQ1505Helitack Equipment TITLE: Helitack Equipment for the Division of Fire Prevention and Control

DATE DUE: Tuesday, May 12, 2015 at 2:00PM MT.

LATE BIDS WILL NOT BE CONSIDERED

ISSUING OFFICE: This Documented Quote is issued for the State of Colorado by the Colorado Department of Public Safety (CDPS) for the benefit of and on behalf of the Division of Fire Prevention and Control. The CDPS Procurement Office is the SOLE point of contact concerning this solicitation.

Procurement Director: Cindy Fredriksen Telephone Number: 303-239-5888 FAX Number: 303-239-5860 E-mail Address: cindy.fredriksen@state.co.us

MAILED, HAND-DELIVERED OR EMAIL QUOTES WILL BE ACCEPTED.

Prices shall be binding and valid for ninety (90) days after the closing date.

FEIN________________________________________________ DATE___________________________________

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

NAME OF COMPANY___________________________________________________________________________

ADDRESS____________________________________________________________________________________

CITY____________________________________________ STATE_______________ ZIP CODE______________

PHONE _________________________________________ FAX _______________________________________

EMAIL ADDRESS _____________________________________________________________________________

My company is registered on Colorado VSS. Yes______ No______

Confirm #_____ of Amendments received. Confirm #_____ of Addenda received.

Confirm that you are aware that the award notice will be published on Colorado VSS. Yes _____

PRINT NAME OF COMPANY REPRESENTATIVE___________________________________________________

TITLE: ______________________________________________________________________________________

SIGNATURE OF COMPANY REPRESENTATIVE ___________________________________________________

Handwritten signature by an authorized officer or agent of the vendor.

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

mailto:cindy.fredriksen@state.co.us

FPCDQ1505Helitack Equipment – DFPC Helitack Equipment Page 2 of 4

Colorado Department of Public Safety Documented Quote number FPCDQ1505Helitack Equipment

DFPC Helitack Equipment Quote itemization sheet

Vendor must be registered at www.colorado.gov/vss by bid submission deadline to be awarded this quote.

All quote responses shall be quoted FOB Destination Ft. Collins, CO. Pricing must include shipping and handling.

All products shall be new. No substitutions or stated equivalents will be accepted.

The award will be made based on the stated quantities. Actual quantities may vary at the time actual orders are placed.

No guarantees or estimated quantities are made as a result of the solicitation and award.

Prices shall be binding and valid for the length of the award.

There will be 1 award.

Goods requirements: For wildland fire helicopter crews, the following is a list of requirements that each helicopter crew must have to perform their job adequately. If you cannot provide all the products listed in this solicitation, do not submit a quote.

Helitack Equipment (See Exhibit A attached)

Total bid price for all items listed above: $________________________

Other requirements:

1. Substitution of brand or type is NOT acceptable.

2. All purchases will be made before June 30, 2015

3. All equipment must be delivered by June 30, 2015. If you cannot supply all the equipment listed in this bid by 6/30/15, please do not submit a bid.

RETURN THIS PAGE WITH BID SUBMISSION

http://www.colorado.gov/vss

FPCDQ1505Helitack Equipment – DFPC Helitack Equipment Page 3 of 4

GENERAL INFORMATION

Purpose The purpose of this solicitation is to procure Helitack Equipment for helicopter crews for the Division of Fire Prevention and Control (DFPC).

Contact Information

The Procurement Office for the Colorado Department of Public Safety (CDPS) is the sole point of contact concerning this

Documented Quote. All communication must be done through the CDPS Procurement Office, Attention: Cindy Fredriksen at cindy.fredriksen@state.co.us or 303.239.5888.

Vendor Self Service System (VSS) and Registration This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors must be registered on VSS in order to download solicitation documents and information (including any amendments or modifications) and to be considered responsive at the time of submission of the response. Registration on VSS is required to be considered for award. If a vendor is not registered on VSS, solicitation responses from such vendor received will not be considered.

VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

Award Period The anticipated award period for this Documented Quote (DQ) follows the State’s fiscal year 2015 – through June 30, 2015, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied.

Binding Proposal By providing a response to this DQ, Offerors are bound to providing the proposed services at the costs and rates quoted in their DQ response for the award period.

Submission

By submission of a bid, Offeror agrees as follows:

Except as replaced, modified, or supplemented by the Colorado Division of Fire Prevention & Control (DFPC) for this solicitation, all items in the State of Colorado Solicitation Instructions/Terms and Conditions are considered part of, and are incorporated by reference into this document.

The Offeror guarantees to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Offerors shall seek clarification from the Colorado Division of Fire Prevention & Control of any specifications, terms and/or conditions that they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

Offerors shall accept the terms and requirements of this DQ without exception, deletion or qualification and without making its offer contingent.

Pursuant to CRS 24-30-202.4 (as amended), the State controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

The Colorado Division of Fire Prevention & Control reserves the right to reject any and all bids or parts thereof, and to waive informalities or irregularities.

Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” The Colorado Division of Fire Prevention & Control will apply this statute to the extent necessary for all solicitations posted on Colorado

VSS.

If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification and other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS website and will supersede the above date and time.

mailto:cindy.fredriksen@state.co.us http://www.colorado.gov/vss

FPCDQ1505Helitack Equipment – DFPC Helitack Equipment Page 4 of 4

CDPS/DFPC is tax exempt.

The Colorado Department of Public Safety (CDPS) encourages free and open competition among Bidders.

Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the Colorado Department of Public Safety’s needs. The Bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible Bidders and without effort to preclude CDPS from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to CDPS. In accordance with Procurement CODE, CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmental preferable products subject to the conditions in the Code and Procurement Rules.

Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS – AWARD PROCEDURE

AND DETERMINATION – BID PREFERENCE.

Shipping and Billing

Billing Address:

Division of Fire Prevention and Control Attn: Jill Olson 5060 Campus Delivery, Building 1049 Ft. Collins, CO 80523 970-491-8177

Shipping Address:

Division of Fire Prevention and Control Attn: Tyler Campbell, Montrose Engine Captain 2065 E. Main, Suite C Montrose, CO 81401 970-964-4746

How to complete your BID proposal:

Step 1: Bid proposals should be completed through Colorado VSS.

Step 2: Email or send a hard copy of your bid proposal to the procurement official listed in this solicitation.

Both steps must be completed or your bid may be disqualified.

Your email submission will be considered the official version of your bid submission followed by entry into VSS.

No faxed proposals will be accepted.

All bid proposals must include the signature page, the bid pricing information and warranty information:

The signature page is the first page of the main solicitation document.

Bid pricing information is located on are pages 2 & 3 of the main solicitation document.

Include a copy of the manufacturer’s warranty.

If mailing or hand-delivering quote, send to

CDPS Procurement Office Attn: Cindy Fredriksen, Procurement Director 700 Kipling St.

Denver, CO 80215