Forensic & Property Room supplies

The City of Santa Monica Police Department is issuing an Invitation to Bid for Forensic & Property Room supplies to establish a reliable vendor source for the department's Forensic Unit and Property Room operations. The procurement encompasses 36 line items of forensic and evidence processing materials, including sterile water packs, cotton-tipped applicators, evidence tape (with department-specific printing), photo scale stickers, impression compounds (AccuTrans products in multiple colors), fingerprint development chemicals (BlueStar Hexagon, BlueStar Forensics Omega Print, cyanoacrylate, and HFE 7100), DNA-free powders and brushes, carbon and HEPA filters for drying cabinets, kraft paper evidence bags in multiple sizes (ranging from 7x4.5x13 inches to 48x11 inches), latent print cards, latent palm cards, and fingerprint tape in various widths. All goods must be new, unused, and of current production year with a minimum one-year vendor warranty from the date of final acceptance. Bidders must possess a valid California contractor's license and submit all required documentation electronically through the City's e-Procurement Portal (OpenGov), including the Oaks Initiative Disclosure Form (if award exceeds $25,000 annually), Non-Collusion Declaration, Certification Regarding Debarment, Non-Discrimination Policy Acknowledgment, Levine Act Disclosure Form, and Experience Statement. The evaluation will allocate 70 percent of total points to pricing and 30 percent to experience and qualifications. The solicitation was released on April 3, 2025, with questions due by April 7, 2025, and bid submissions required by April 11, 2025, at 3:00 PM Pacific Time. Pricing must remain firm for 90 days from the bid opening date, with payment terms of net 30 days from delivery and receipt of invoice on an F.O.B. destination basis to Santa Monica, California. The contract includes four optional one-year renewal periods at the same price, terms, and conditions.

Successful bidders must provide a Certificate of Insurance naming the City as an additional insured, with minimum Commercial General Liability coverage of $1,000,000 per occurrence and Workers' Compensation insurance as required by California law. A Payment Bond set at 100 percent of the proposal amount is required if the award amount exceeds $25,000 annually. The solicitation does not identify any specific set-aside designations for disadvantaged enterprises, though all vendors must comply with the City's non-discrimination policies and the Oaks Initiative requirements. No incumbent vendors or current contractors are listed in the available documentation, nor are there specific technology integration requirements mentioned. The City reserves the right to award items to separate bidders and to increase or decrease quantities as needed based on operational requirements. While no explicit budget range is provided in the bid documents, the requirement for a Payment Bond at 100 percent of proposal amount indicates the City anticipates award values exceeding $25,000. The contract structure, with its multiple renewal options and comprehensive supply specifications, suggests an ongoing operational support arrangement designed to meet the Santa Monica Police Department's forensic and evidence management needs over an extended period.