Football Helmet Reconditioning

Clayton County Public Schools (CCPS) in Georgia is requesting bids for football helmet reconditioning services under IFB 004-23, with bids due November 3, 2022, at 3:00 p.m. EST and a pre-bid conference via Zoom on October 6, 2022, at 10:30 a.m. EST. Small Local Business Enterprise (SLBE) forms are required with all submissions.

The scope covers reconditioning services for 525 middle school helmets and 900 high school helmets across 14 middle schools and 9 high schools within CCPS's 67-school system serving over 52,000 students. Bidders must provide comprehensive reconditioning including pickup and delivery at no additional cost, inspection, cleaning, parts replacement, sanitization, paint, NOCSAE certification, and a tracking system for helmet records. All replacement parts must meet or exceed original manufacturer specifications, with metal parts required to be stainless steel. Middle school helmets are to be picked up in November; high school helmets between November and January; all helmets must be returned by April 25. Bidders must have a minimum of three years of experience providing football helmet reconditioning for school districts, colleges, universities, or similar governmental organizations.

Bidders must submit proof of insurance and E-Verify compliance documentation with bids and communicate with the Athletic Director to schedule timelines. Failure to meet the April 25 deadline requires thirty days' advance notice to CCPS. Pricing must be inclusive and F.O.B. Destination, with unit and total costs entered by helmet category on the provided Bid Cost Form.

The initial contract term is one year with two successive one-year renewal periods, commencing within ten calendar days of receiving written Notice to Proceed. CCPS intends to award to the lowest responsible and responsive bidder but reserves the right to make multiple awards or no award. Written questions are due October 20, 2022, at 3:00 p.m. EST; answers were posted by addendum on October 27, 2022. Submissions must be uploaded through the Bonfire portal at https://claytonk12ga.bonfirehub.com/opportunities/76294.