Submission Instructions
25 KB Posted
- Attached to
- Football Helmet Reconditioning
- Solicitation number
- IFB004-23
- Issued by
- Clayton County, Georgia
About this file
This is a Submission Instructions document for Invitation for Bids 004-23 issued by Clayton County Public Schools in Georgia for football helmet reconditioning services. Bidders must submit their responses through the Bonfire public portal by the closing deadline of November 3, 2022 at 3:00 PM EDT. Prior to submission, vendors are required to indicate their intent to bid by November 3, 2022 at 3:00 PM EDT. A pre-bid conference will be held via Zoom on October 6, 2022 at 10:30 AM EST, with Meeting ID 953 6972 6759 and Passcode 122132. The vendor discussion period begins September 29, 2022 at 3:00 PM EDT. Bidders are strongly advised to allocate at least one day before the closing time to upload and finalize their submissions to allow for sufficient processing time, particularly for large documents.
Submission materials must include the completed football helmet reconditioning response documentation in PDF format, all required forms in PDF format, a completed BidTable response using the provided Excel template, and supporting documentation such as proof of business licensing and, for out-of-state vendors, certificates of authority or existence. All pages of the bid must be uploaded with page 2 signed, and all Small Local Business Enterprise (SLBE) required forms must be completed. The commodity codes referenced are NIGP 34556 for hats and helmets including safety helmets and NIGP 80548 for football equipment. The maximum file upload size is 1000 MB, and text field responses are limited to 2000 characters. Technical support is available through Bonfire at Support@GoBonfire.com or their vendor support help forum. Submissions must be uploaded at https://claytonk12ga.bonfirehub.com/opportunities/76294 using Microsoft Edge, Google Chrome, or Mozilla Firefox with JavaScript and browser cookies enabled.
Text of this file
Submission Instructions for Suppliers IFB 004-23 Football Helmet Reconditioning Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Football Helmet Reconditioning |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Required Forms |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Did you upload all pages of the bid? |
| Data Type: Yes/No |
| N/A |
| Required |
| Did you sign page 2 of the bid? |
| Data Type: Yes/No |
| N/A |
| Required |
| Did you upload a copy of the company Business License? |
| Data Type: Yes/No |
| N/A |
| Required |
| If you are an out-of-state company, did you upload a copy of the Certificate of Authority/or Existence? |
| Data Type: Yes/No |
| N/A |
| Required |
| Did you upload all the SLBE Required Forms? |
| Data Type: Yes/No |
| N/A |
| Required |
| Did you complete all the SLBE Required Forms? |
| Data Type: Yes/No |
| N/A |
| Required |
| IFB 004-23 Football Helmet Reconditioning (BT-67MZ) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| NIGP |
| 34556 |
| Hats and Helmets, Safety, Including Fire Helmets |
| NIGP |
| 80548 |
| Football Equipment |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Bonfire Help Center.
Requested BidTables:
The BidTable Response Templates can be obtained at https://claytonk12ga.bonfirehub.com/opportunities/76294.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://claytonk12ga.bonfirehub.com/opportunities/76294
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Nov 03, 2022 3:00 PM EDT.
The Vendor Discussion period for this opportunity starts Sep 29, 2022 3:00 PM EDT.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Nov 03, 2022 3:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Clayton County Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us image1.jpeg
Other files
| File | Type | Posted |
|---|---|---|
| IFB 004-23 Football Helmet Rec | — | |
| Award Information | — | |
| IFB 004-23 Bid Cost Form | — |
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