Football Air Charter 2025

Washington State University's Procurement & Contract Services is seeking sealed bids for air charter transportation services for the university's 2025 football season through Request for Sealed Bid CC0122-SR1409. The procurement covers transportation for six away games in 2025, with specific destinations including North Texas, Colorado State, Ole Miss, Virginia, Oregon State, and James Madison University. The charter service must accommodate 155-165 passengers, including 74 student-athletes, with aircraft requirements of minimum 155 seats and preference for over 160 seats. Bidders will be evaluated across multiple criteria totaling 175 points, including price (25 points), airport service expectations (25 points), financial considerations (20 points), understanding of WSU's needs (20 points), qualifications and experience (20 points), prior experience with WSU (15 points), financial stability (15 points), plane size (10 points), meals (10 points), beverages (10 points), and failsafe plan (5 points). The proposal is due on March 14, 2025, at 9:00 PM PDT, with submissions required via email to purchasing.sealed@wsu.edu. Preferred departure airport is Pullman, WA (PUW), with alternates in Lewiston, ID (LWS) and Spokane, WA (GEG).

Washington State University encourages responses from Washington-certified Minority and Women-owned Business Enterprise (MWBE) vendors and reserves the right to award contracts to multiple vendors for all, some, or none of the trips. Bidders must demonstrate experience in transporting major college teams, provide three references, and detail contingency plans for mechanical issues or delays. The charter service must include specific meal and beverage provisions, such as athletic-size meals, Gatorade, and water, and follow specific security screening and boarding procedures. While no specific budget range is explicitly stated, the comprehensive requirements suggest a complex and potentially high-value contract. Vendors must submit detailed quotes using the provided Charter Quote Template (Exhibit B), which requires information about aircraft type, passenger capacity, seat pitch, beverages, meals, and payload specifications for each route. The proposal will remain valid for 180 days from the bid close, and bidders must confirm compliance with Washington wage laws and attest that they have not been debarred from doing business with the State of Washington.