Food Service - On Call Kitchen & Cooking Equipment Repair

The Colonial and Red Clay Consolidated School Districts in Delaware are soliciting proposals for on-call kitchen and cooking equipment repair services through Request for Proposal (RFP) Number 5-26-61. The procurement seeks a qualified vendor to provide comprehensive labor and parts for repairs to food service equipment across all schools within both districts. Key deliverables include responsive repair services with specified service response times of 24 hours for standard calls and two hours for emergency situations, along with detailed invoice documentation that itemizes list price, discount percentage, and final sell price. Required qualifications include factory authorizations from food service equipment manufacturers, identification of service personnel with appropriate professional licenses, provision of three professional references, and availability of loaner equipment to schools at no charge during repair periods. Pricing evaluation will be based on hourly labor rates and a parts discount percentage off current manufacturer list prices, with vendors required to specify their minimum billing per service call. The evaluation criteria weight cost at 30%, vendor experience at 25%, prior history with the districts at 20%, and capacity to deliver at 25%. Proposals are due by April 21, 2026, at 2:00 PM via email to bids@dataservice.org, with public opening conducted online on the same date and time. The contract term will run for one year from August 1, 2026, through July 31, 2027, with potential extension for additional periods by mutual agreement, provided any rate increases do not exceed the Consumer Price Index (CPI-W US City Average) for the previous twelve-month period.

The RFP does not specify set-aside designations or restrictions limiting participation to particular categories of organizations such as disadvantaged enterprises, indicating that the procurement is open to all qualified vendors. No bid deposits or performance bonds are required for submission. Additional procurement terms include that repairs estimated at $750.00 or more require written email approval from the Nutrition Office before work commences, while repairs estimated at $1,000.00 or more require a written quote for approval. Repair warranties are included at 90 days on labor with manufacturer coverage applicable to parts, and travel costs are not covered by the districts, with billing commencing only upon the contractor's arrival and commencement of work. No pre-bid meeting is required for this procurement. The RFP does not identify incumbent vendors or specify an anticipated contract value or budget range.