Food service fresh bread

Portsmouth Public Schools is issuing Invitation to Bid #1105-B-2526 for fresh bread food service supplies to support 22 school cafeterias across the district. The procurement seeks six line items of whole grain bread products, including 16,000 wheat sandwich loaves, 14,000 dozen standard hot dog buns, 4,000 dozen foot-long hot dog buns, 50,000 dozen hamburger buns, 5,000 eight-packs of submarine rolls, and 500 packages of dinner rolls (available in 12 or 24-pack configurations). All bread products must contain a minimum of 51% whole grain with whole grain listed as the first ingredient, and dinner rolls must weigh at least 0.9 ounces per roll. Bidders must provide unit pricing per case or package, calculate total costs for each line item, identify brand names, and address any considerations regarding packaging or case sizes. The contract will be awarded to the lowest responsible bidder, though Portsmouth Public Schools reserves the right to award to multiple vendors for an initial two-year term with three one-year renewal options. Weekly deliveries are required between 7:00-10:00 a.m. or 12:30-1:30 p.m., with orders received within three days of placement. Contractors must furnish monthly velocity reports by the 15th business day of the following month and provide nutritional analysis and ingredient statements for all bid items. All pricing must be all-inclusive with no additional charges permitted, and payment is net 30 days from receipt of goods and invoice. The questions deadline is March 5, 2026, and bids are due April 2, 2026, at 2:00 p.m. at the Portsmouth Public Schools Procurement Office, 801 Crawford Street, 3rd Floor, Portsmouth, VA 23704.

Portsmouth Public Schools has established an 8% Minority and Women-Owned Business Enterprises (M/WBE) goal, and all respondents must submit completed M/WBE forms or face bid rejection. Prospective bidders must also submit a Form W-9 for tax identification purposes, provide contractor employee background certifications confirming compliance with Virginia Code 22.1-296.1 regarding criminal convictions and crimes of moral turpitude, and submit debarment certifications in accordance with the Public Procurement Act. Bidders must comply with State Corporation Commission registration requirements if organized as corporations, limited liability companies, business trusts, limited partnerships, or registered limited liability partnerships, and demonstrate they are authorized to transact business in Virginia. Commercial general liability insurance of $1,000,000 per occurrence and workers' compensation insurance are required. No incumbent vendors or budget range is identified in the solicitation documents. The contract may be terminated by either party without penalty after the initial 12-month period upon 60 days written notice. Bids and bid documents are available through Portsmouth Public Schools' Bonfire website, Virginia's eVA portal, and DemandStar.