Food Products

St. Mary's Home for Boys, Inc., a home and public school district operating in Beaverton, Oregon, is seeking qualified vendors to supply a broad range of food products with primary emphasis on dairy distribution services. The procurement involves an estimated annual supply of 133,000 units of 1% milk in 8 oz cartons, 10,200 units of non-fat milk in 8 oz cartons, 248,000 units of chocolate non-fat milk in 8 oz cartons, and 20 units of lactose-free milk in 1/2 gallon containers. The selected vendor must be a dairy distributor with a minimum of five years' experience and must provide delivery before 7:00 AM twice weekly to the facility at 16535 SW Tualatin Valley Highway, Beaverton, Oregon 97003. Pricing must be quoted on a net, Firm Fixed Price basis with Freight on Board (FOB) delivery, with all shipping and handling charges included in the bid amount. All products must arrive with a minimum of 95 percent remaining on the sell-by or freshness date and must be sourced from suppliers passing third-party audit verification of USDA Good Agricultural Practices (GAP) or Good Handling Practices (GHP). The bid deadline is April 29, 2026, at 1:30 PM, with written questions due by April 22, 2026, addendums released by April 27, 2026, public bid opening on May 6, 2026, and a Notice of Intent to Award on May 7, 2026. The contract will commence on June 4, 2026, and continue through June 4, 2027, with four optional one-year renewal periods available through June 4, 2031.

St. Mary's encourages participation by minority, women, and emerging small businesses through the Oregon Certification Office for Business Inclusion and Diversity (COBID) and may require a completed COBID Outreach Plan prior to contract execution if subcontracting opportunities arise. All food products must comply with Buy American provisions requiring domestic commodities unless an exception is approved, with "substantially" defined as over 51 percent of the final processed product by weight or volume consisting of domestically grown agricultural commodities. Vendors must maintain comprehensive general liability insurance of $2,000,000 per occurrence with an annual aggregate of $4,000,000, professional liability insurance of $2,000,000 per occurrence, and workers' compensation as required by statute. St. Mary's participates in the National School Lunch Program and School Breakfast Program and is subject to 7 CFR 210.21(d) Buy American requirements and all applicable USDA nondiscrimination policies. The contract funding source is nonprofit food service funds, and no budget range or award value is specified in the procurement documents.