Food Products and Non-Durable Kitchen Supplies

Bernalillo County is seeking sealed bids for a comprehensive food products and non-durable kitchen supplies contract to serve multiple county facilities, including the Youth Services Center (YSC), Metropolitan Detention Center (MDC), Parks Recreation and Open Space Community Centers, and Senior Centers. The procurement covers seven distinct product categories: frozen meat, poultry and seafood; bread products; dairy products; canned and dry goods; frozen food; fresh produce; and non-durable kitchen supplies. Bids must be submitted electronically through the county's eProcurement system (Bonfire) by January 5, 2026, at 2:00 p.m. Mountain Time. Delivery requirements are facility-specific, with YSC requiring Tuesday and Friday deliveries between 5:30 a.m. and 8:30 a.m., MDC requiring Monday through Friday deliveries between 8:00 a.m. and 4:00 p.m., and PROS facilities needing Tuesday and Friday deliveries between 1:00 p.m. and 3:00 p.m. Pricing will be based on a percentage discount from the vendor's established price list, with the discount remaining fixed for the first twelve months and subject to written County approval for annual adjustments thereafter.

The county applies multiple preference designations for bidders, including State Resident Business (5%), State Resident Veteran Business (10%), Native American Resident Business (8%), Local Business (5%), Small Business (5%), and Pay Equity Business (5%), with total preferences not exceeding 18%. Bidders must submit a Pay Equity Reporting Form or valid Pay Equity Business Certificate and complete an Unfair Business Practices Disclosure Form. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per accident), and Workers' Compensation coverage. The contract will be awarded on a firm fixed price basis with an initial two-year term and an option to renew for up to two additional years, not to exceed four years total. While no specific contract value is stated, this is an indefinite quantity contract with pricing based on actual usage and delivery. The County reserves the right to reject any or all bids, award to multiple contractors, award on a total or item-by-item basis, and cancel the Request for Bids if determined to be in the County's best interest.