FMS#1 Saco Snow Plowing & Sanding

The State of Maine Department of Defense, Veterans & Emergency Management (DVEM) Military Bureau is seeking competitive bids for snow plowing and sanding services at the Field Maintenance Shop #1 (FMS#1) located in Saco, York County. The procurement covers approximately 5 acres of pavement, gravel, and compound areas, with snow removal services triggered by accumulations of 2 inches or more. The initial contract term is from November 1, 2025, through October 31, 2026, with potential two-year extensions possible through October 31, 2030. Bidders must submit comprehensive pricing for both primary and alternate snow removal services, including hourly rates for supplemental work. Evaluation criteria will focus on best value, with pricing being a key factor after confirming compliance with technical specifications. The solicitation requires bidders to submit a detailed bid package including a bid cover page, cost response worksheet, disaster recovery plan, and insurance certificates. A mandatory pre-bid tour is scheduled for September 23, 2025, and final quotations are due by 4:00 p.m. on October 6, 2025.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Successful bidders must maintain specific insurance requirements, including $1,000,000 in general liability insurance, state-minimum workers' compensation, and a $500,000 business auto policy with snow plowing coverage. Payment will be structured in six equal monthly installments from November through April. While no incumbent vendor is mentioned, the contract includes provisions for snow hauling to an approved off-site dump if necessary. The bid sheet provides options for one-year, two-year, and potentially five-year contract terms, suggesting flexibility in contract duration and potential award values. Though specific budget ranges are not explicitly stated, vendors will be required to provide detailed pricing for primary and alternate snow removal services, indicating the potential for a comprehensive and potentially substantial contract value based on the facility's significant surface area and multi-year extension possibilities.