Flying Cross Winter Shirts - Slate Gray

The Rhode Island Department of Corrections (DOC) is conducting a Request for Quotation (RFQ23001900) to procure Flying Cross Winter shirts in slate gray for correctional officers. The procurement seeks numerous women's and men's winter shirts across multiple sizes, with quantities ranging from 6 to 30 pieces per size specification, totaling approximately 34 line items. Specifically, the shirts must be the Flying Cross brand with no substitutions allowed, and the agency will supply patches that must be applied by the vendor. The solicitation requires electronic submission through the Ocean State Procures system, with a response period open from September 22, 2022, to October 19, 2022, at 1:30 PM EDT. A vendor question and answer period was conducted from September 22 to October 10, 2022, allowing potential bidders to seek clarification on the requirements. Vendors must provide per-unit pricing for shirts and patch application, with delivery specified to the DOC CDC Annex Clothing Supplies in Cranston, Rhode Island, and payment terms set at Net 30 days.

The RFQ includes a mandatory 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation requirement, requiring vendors to submit an MBE Utilization Plan to the Office of Diversity, Equity and Opportunity for review and approval. Vendors must maintain specific insurance coverage, including $1,000,000 in liability coverage per occurrence, $100,000 in workers' compensation, and $1,000,000 in automobile liability. To be eligible, vendors must be registered in the Ocean State Procures system and complete a comprehensive vendor certification form disclosing business information, potential conflicts of interest, and compliance with state requirements. While the total contract value is not explicitly stated, the procurement involves approximately 312 shirts across various sizes. The contract will be awarded to the responsive and responsible vendor offering the most advantageous proposal, with the state reserving the right to evaluate all submissions and make a final determination based on compliance, pricing, and meeting the specified requirements.